Program Assistant (Professional Growth and Innovation)

Program AssistantThe Program Assistant works with the Director of Professional Growth and Innovation, on a range of projects and division priorities, including coordinating, tracking, and maintaining records related to professional growth and innovation initiatives; preparing and communicating information to schools and external community partners; coordinating support from other LCPS offices, and maintaining accurate records of financial accounts and expenses.The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.Manages and maintains files and databases for multiple offices in the Division of Professional Growth and InnovationSchedules meetings, appointments, and events, including the preparation and distribution of communications, meeting agendas, and other logisticsCollects, compiles, and analyzes data for reports and updates, including financial records and documentationResponds to inquiries and resolves issues related to programs, services, and projects in the Division of Professional Growth and Innovation.Assists with research, development, and implementation of new initiatives, projects, and programsAssists in the planning and monitoring of various projects in the Division of Professional Growth and Innovation, including tracking project timelines to ensure deadlines are metParticipates in team meetings and contributes ideas for project and program improvementBelow are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.EducationHigh School Diploma or GEDExperienceOne year of experience in administrative, clerical, or office support rolesProficiency with Google Suite, Microsoft Office and video conferencing softwareDemonstrated ability to handle multiple tasks and priorities efficientlyExperience in managing schedules, deadlines, and administrative workflowsStrong written and verbal communication skills for drafting correspondence and reports, and interacting with team members and stakeholdersExperience working in a team setting and collaborating with colleagues and external partnersLicenses and CertificationsKnowledge, Skills and AbilitiesExperience with Oracle ERP or comparable enterprise resource planning systemExperience with Google products and tools, and the Microsoft Office suite of productsKnowledge and proficiency in Phoenix SIS or comparable student information systemAbility to communicate effectively, both verbally and in writingAbility to perform work quickly and accurately and to work cooperatively with othersThe following provides a brief description of physical requirements for this job:While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word.

The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time.

Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.Reports to: Director, Professional Growth and InnovationFLSA Status: Non-ExemptMonths/Days/Hours: 12 months/ 254 days/ 8 hoursSalary Level: Universal/Scale B.1 - Level 8Salary Range: $29.20-$37.58Remote Work Eligible: NoUnion Designation: Non-Union