Program Analyst II -
This position is in the Contract Management Unit and is supervised by the Senior Management Analyst II -SES. This position serves as a certified contract manager and requires a person who is attentive to details, highly organized, possesses strong written and verbal communication skills and ability to meet deadlines. This position requires experience, training and certification in contract management and knowledge of state of Florida administrative processes. The contract manager will be responsible for management of program Early Steps contracts including development of contract documents including new contracts, amendments, and renewals to contract providers regarding contract deliverables, processes, and invoice requirements. This position requires communication with programmatic personnel and attendance at relevant meetings related to management of program Early Steps contracts. The contract manager will be responsible for the performance of monitoring activities within required timeframes, including programmatic and administrative contract monitoring, to ensure accurate and timely performance of services and contracts are in full compliance with the State of Florida requirements. This position is responsible for ensuring timely execution of contract documents and working with the Division Contract Liaison. The position is responsible for maintaining complete documentation of contract management activities in the appropriate files. This position also requires a working knowledge in the preparation of amendments, renewals, and extensions; maintaining a contract file; the financial management of contracts; payment processes and invoicing; budget related activities for assigned contracts including budget oversight; preparation of financial reconciliations; contract closeout; and reporting. This position ensures the Division's compliance with contract management related State, Federal and Department laws, rules, regulations, and policy and procedures. Responsible for establishing and maintaining tracking and reference logs to improve timeliness and efficiency. Responsible for maintaining invoice review processes and amendment review documentation to ensure consistency within the team. Maintenance of the invoice log is required to track monthly invoices are received, approved, and submitted to Finance and Accounting timely and paid within prompt payment requirements. Other logs to be created and maintained include documenting contract amendment, preparation, progress and updating Excel files to properly calculate changes in contract payments. Responsible for creating ad hoc logs and forms as needed to manage Early Steps contracts more efficiently, as assigned.
Required Knowledge, Skills, and Abilities: Ability to work independently and communicate effectively both verbally and in writing. Ability to perform operational and management analysis activities. Proficiency in using Microsoft Word, Excel, and Outlook. Experience in Contract Management and knowledge of State contract management rules and regulations.
Qualifications: Minimum valid driver’s license. This position requires travel 5% of the time to include by car or air. Experience in contract management and knowledge of state of Florida administrative processes. Preferred Florida Certified Contract Manager (FCCM) certificate. Experience drafting contracts, an Attachment I or Scope of Work. Experience monitoring contracts or grant agreements for compliance. Bachelor’s or Master’s Degree.
Where you will work: 2020 Capital Circle SE, Tallahassee, FL 32301. Travel time: 5%.