Production Assistant

The First Shift Production Assistant (Production Clerk) provides critical administrative, inventory control, production reporting, and quality support to the Production Department. This position works closely with the Production Leadership Team to collect, verify, analyze, and report daily production data to support operational performance and inventory accuracy.

The ideal candidate is meticulously accurate, highly organized, and demonstrates exceptional attendance and dependability. The Production Clerk must possess proficient basic math skills, strong observation skills, and the ability to work effectively in a fast-paced food manufacturing environment. This position requires working in a controlled food manufacturing facility while adhering to all company safety policies, Good Manufacturing Practices (GMPs), food safety standards, and FDA regulations.

This is a first shift position working Monday through Friday from 7:00 a.m. to 3:30 p.m., with occasional weekday and weekend overtime as needed. The successful candidate must also be flexible and available to work other shifts when business needs are required.

Production Reporting & Data Collection

• Perform daily production reporting activities, including collection, verification, and entry of production floor data.
• Enter and maintain production information utilizing Microsoft Excel spreadsheets and Oracle enterprise software.
• Maintain accurate production records and documentation in accordance with company policies and regulatory requirements.
• Assist Production Supervisors and Managers with production data gathering, reporting, and administrative support functions.

Inventory Management & Material Control

• Perform system material move orders and stock transfers as directed by the production schedule.
• Monitor and maintain accurate material, packaging, and work-in-process inventory records.
• Investigate and resolve inventory discrepancies and transaction errors.
• Coordinate with Warehouse personnel to ensure proper material availability and inventory accountability.
• Support inventory audits, cycle counts, and reconciliation activities.
• Ensure timely and accurate inventory transactions within Oracle and related systems.

Quality Assurance Support

• Perform and document various quality control checks and tests, including:
• Metal detector verification checks
• Product sample counts
• Product weight data collection
• Production documentation verification
• Accurately record quality information and report deviations promptly.

Food Safety, Quality, and Regulatory Compliance

• Follow all Good Manufacturing Practices (GMPs), sanitation standards, food safety requirements, and company policies.
• Comply with FDA regulations, HACCP programs, SQF requirements, and all applicable food manufacturing standards.
• Report food safety, quality, sanitation, and safety concerns immediately.
• Maintain accurate records required for regulatory compliance and customer audits.
• Participate in food safety and workplace safety initiatives.

Education Requirements

• High School Diploma or GED equivalent required.

Software Proficiencies

• Proficient in Microsoft Office applications.
• Advanced proficiency in Microsoft Excel is required.
• Experience with Oracle Enterprise Software preferred.
• Experience with manufacturing, inventory control, or ERP systems preferred.

Qualifications

• Minimum of 1-3 years of clerical, administrative, inventory control, or production support experience in a manufacturing environment preferred.
• Food manufacturing experience preferred.
• Strong data entry skills with a high degree of accuracy.
• Demonstrated ability to maintain confidentiality and handle sensitive business information.
• Strong organizational and time management skills.
• Ability to prioritize multiple tasks in a deadline-driven manufacturing environment.
• Excellent written and verbal communication skills.
• Ability to work effectively with employees at all levels of the organization.

Knowledge, Skills, and Abilities

• Strong attention to detail and commitment to accuracy.
• Proficient basic math skills, including addition, subtraction, multiplication, division, percentages, and inventory calculations.
• Strong observation skills and ability to identify inconsistencies in data, inventory, and production records.
• Understanding of manufacturing operations and production reporting processes.
• Knowledge of inventory management and material control principles.
• Ability to analyze data and investigate discrepancies.
• Ability to work independently and as part of a team.
• Dependable with an outstanding attendance and punctuality record.
• Ability to maintain a positive and professional attitude in a fast-paced production environment.

Physical Requirements

• Ability to sit, stand, and walk for extended periods throughout the workday.
• Ability to frequently travel between production areas and office locations.
• Ability to climb stairs on a regular basis.
• Ability to occasionally lift and carry up to 25 pounds.
• Ability to perform computer work for extended periods.
• Ability to wear all required personal protective equipment (PPE).

Work Environment

• Controlled food manufacturing environment producing confectionery products.
• Exposure to production equipment, ingredients, packaging materials, and manufacturing operations.
• Must comply with all safety regulations, GMPs, food defense requirements, sanitation procedures, and FDA guidelines.
• Occasional weekday and weekend overtime may be required.
• Must be willing and able to work alternate shifts as needed to support business operations.