Procurement Manager

Laurel Valley Farms is one of the largest mushroom substrate producers in the United States. Based in southeastern Pennsylvania, our primary focus is transforming agricultural materials into over 200,000 tons of phase 2 substrate annually, supporting the production of more than 100 million pounds of fresh mushrooms each year. We combine that scale and expertise with a commitment to innovation, long-term stewardship, and continuous improvement.

We believe strong products start with strong processes and strong people. Our team combines deep industry experience, quality-focused production, customer-first service, and reliable logistics. For driven employees, Laurel Valley offers an opportunity to help grow a practical, entrepreneurial business with a larger vision to be the trusted leader in premium mushroom substrate and symbiotic value-added products. Fueled by Fungi and a Force for Local Good.

Position Summary

The Procurement Manager serves as the primary purchaser for Laurel Valley Farms, coordinating companywide purchases of supplies, parts, fuel, and fertilizer while assisting Operations with raw material purchasing and the maintenance shop with parts sourcing and purchasing as needed. This position manages the full purchase order process, from PO creation and required approvals through ordering, delivery tracking, receiving, and accurate ERP records.

The Procurement Manager develops and maintains purchasing procedures, approval workflows, and ERP purchasing and receiving processes that strengthen accountability, visibility, and cost control. Working closely with suppliers and internal departments, this role compares purchasing options, negotiates pricing and terms, and ensures purchases meet operational needs and delivery requirements.

The Procurement Manager is expected to put Laurel Valley Farms’ core values into practice: Continuous Improvement, Empowered Leadership, Integrity, Sustainability, One Team, and Accountability.

Key Responsibilities

• Serve as the primary purchaser for the company, coordinating purchases of supplies, parts, fuel, fertilizer.
• Manage the full purchase order process, including creating POs, obtaining required approvals, placing orders, tracking deliveries, and coordinating receiving activities and accurate ERP entries.
• Develop and maintain purchasing procedures, approval workflows, and ERP purchasing and receiving processes that provide clear accountability, visibility, and cost control.
• Assist Operations with raw material purchasing and the maintenance shop with parts sourcing and purchasing as needed.
• Obtain and compare supplier quotes, availability, lead times, and freight costs; negotiate pricing, payment terms, and delivery requirements.
• Develop and maintain supplier relationships, evaluate performance, and establish alternative sources for critical supplies and materials.
• Coordinate with departments to anticipate purchasing needs, monitor supply levels, and schedule deliveries to support operations and maintenance.
• Verify that received goods match purchase orders and specifications; coordinate resolution of shortages, damaged goods, returns, and supplier issues.
• Maintain accurate supplier, pricing, purchasing, and receiving records; work with Accounting to resolve PO, receipt, and invoice discrepancies.
• Monitor spending and purchasing trends, identify savings opportunities, and improve purchasing efficiency without compromising quality or reliability.
• Coordinate with departments to verify services were completed as agreed, match service invoices to approved quotes and purchase orders, and resolve discrepancies with vendors and Accounting before payment.
• Perform other procurement and purchasing duties as assigned.

Required Qualifications

• Strong negotiation and supplier relationship-management skills.
• Strong organizational, analytical, and problem-solving skills, with the ability to manage multiple suppliers, orders, and priorities and follow through on commitments.
• Proficiency in Microsoft Excel and standard business software.
• Ability to understand material specifications, pricing structures, freight costs, and inventory requirements.
• Strong written and verbal communication skills and the ability to collaborate effectively across departments.
• Ability to work independently, establish structure in developing processes, and implement practical systems and procedures in a growing business, using sound judgment and escalating significant risks appropriately.

Preferred Qualifications

• Three to five years of experience in purchasing, procurement, supply chain, materials management, agriculture, manufacturing, landscaping, horticulture, or a related field.
• Experience building a procurement function or implementing purchasing processes, sourcing strategies, supplier networks, or vendor-management systems.
• Experience purchasing agricultural inputs, bulk or organic materials, construction materials, or manufacturing inputs.
• Experience with ERP, purchasing, inventory, or accounting systems.

This position requires working in the office 100% in Landenberg, PA and cannot be performed remotely.

Salary commensurate with experience. Excellent benefits including medical, dental, vision, paid time off, and a 401k Plan with a 5% employer match.

Local candidates preferred as no relocation assistance will be provided.

Laurel Valley Farms is an equal opportunity employer committed to building a diverse and inclusive workplace where employees can grow, contribute, and succeed.