Procurement Coordinator

Job TitleEssential Responsibilities:Procurement & PurchasingOrder and track agency supplies with accurate entry into the accounting software.Develop and maintain vendor relationships; secure quotes, negotiate rates, and obtain nonprofit pricing.Reconcile vendor invoices and resolve discrepancies or outstanding encumbrances.Maintain a semi-annual cost comparison list to ensure competitive pricing.Inventory & Warehouse CoordinationTrack inventories for all locations.Receive, account for, and distribute supplies and orders to centers.Monitor inventory levels to avoid shortages or overstock.Coordinate with warehouse staff on receiving, storage, and dispatch of goods.Maintain accurate inventory and storage records.Travel CoordinationArrange staff travel, including lodging and airfare, for agency-related trips.Provide reservation confirmations and assist with any related issues.Administrative SupportFile and distribute finance materials accurately and on time.Perform other duties as assigned.General Staff Responsibilities:Participate in staff meetings, conferences, training sessions and workshops as assigned.Demonstrate familiarity with employment policies, performance standards, work plan and objectives of Agency.Maintain congenial and respectful relations with staff, children, families, and community.Keep current and accurate records and file reports on time.Maintain confidentiality in regards to staff and family information.Maintain objectives and professional standards.Improve self-skills and education.Fulfill role as mandated reporter as stated in Child Abuse and Neglect Policy.Be present at work in order to provide consistency of services.Be a contributory team member in a positive/productive manner.Demonstrate commitment to mission, values, and policies in the performance of daily duties.And or any other duties deemed necessary by your supervisor.Education Requirements:High School Diploma or equivalent with 5 years' experience in an office setting or,AA degree with at least 2 years' experience in an office settingExperience and Skills Requirements:Experience in purchasing departmentExcellent organizational and analytical skills as well as an ability to communicate effectively with staff.Experience in using Microsoft OfficeUnderstand general office proceduresKnowledge of correct grammar and punctuation*Salary is commensurate with education and experience.Physical Requirements:The physical demands and work environment described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to:Sit for long periods of time with daily use of computer screen;Ability to lift and/or move up to 50 poundsDo tasks involving repetitive arm and hand movements, such as heavy word processing/keyboarding, using various office tools to collate, punch, cut, or stamp paper and other repetitive or high-volume tasks such as bulk mailings, filing projects, etc.;Occasional filing is required. This would require the ability to lift files, open filing cabinets and bending as necessary;Occasionally required to stand, walk and reach with hands and arms;Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.Work Environment/Conditions:Work is normally performed in a typical interior/office work environment.

Job tasks are performed in close physical proximity to other peopleSafety:Apply safe practices in the performance of dutiesReporting of unsafe or hazardous working conditions and/or any injury immediatelyComplying with Agency safety standardsParticipate in emergency drillsPromote a culture of safe environments in the workplaceAgency-Wide Requirements:Current enrollment in the Child Care Division's Central Background RegistryCurrent physical examination, drug screen, and TB screen documentation prior to hireAbility to drive a private or Agency vehicle; must possess a valid driver's license and personal automobile or provide a plan that will allow fulfillment of position requirements. A DMV Record check will be conducted prior to hire.Desire to work with low-income children and their familiesCommunicate effectively with staff, families, children, and the public using the telephone and in face-to-face, one-to-one, and in group settingsFluent in English both verbally and writtenThe job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.Umatilla-Morrow Head Start, Inc. is committed to providing equal employment and advancement opportunities to all individuals in all aspects of employment, including, but not limited to, recruitment, hiring, job assignments, promotions, career advancement opportunities, working conditions, scheduling, disciplinary action, termination of employment, compensation, and access to benefits and training.

We recruit, hire, and promote into all job levels the most qualified applicants without regard to legally protected characteristics.