Procurement AssistantJob Summary:Responsible for procurement, including placing and tracking orders, negotiating with vendors, and following up on items that are outstanding delivery. Knowledge of alternative options for vendors of items should be used to recommend alternative options to procurement requests to ensure the lowest cost option is procured. Responsible for maintaining record of all company pcard expenses.Essential Functions:Complete all procurements with 48 hours from receipt of approval with proper codingMaintain organization of the orders emailIdentify vendors and request quotes, negotiate rates and payment termsEnsure triple quoting or sole source justification is accurately completed, when applicableNotify co-worker with necessary information to complete a UCC filing, when applicableTrack all orders and returns to ensure on-time deliveryPurchase on island supplies as requestedMaintain procurement section of corporate databaseScan in all company pcard receiptsTrack all pcard expenses, including recording all expenses in the corporate database, following up to request missing receipts or missing coding and running pcard reports.Interacts with co-workers, suppliers, customers, and partners in a professional, considerate, and respectful mannerFoster an environment of safety, camaraderie, and integrity in all aspects of workObserve all laws, regulations, other applicable obligations, and company ethical standards while on duty, wherever and whenever business is conducted on behalf of the companyPerform work in a safe manner in accordance with established operating procedures and practicesNotify human resources of any activities that could violate or have the appearance of violating laws, regulations, obligations, ethical standards, potentially unsafe working conditions, procedures, or practicesQualifications, Skills and Physical Demands:High School diploma or equivalent required, bachelors degree preferred.
Typical minimum experience is at least 1 yearMust be able to work weekends as requiredMust be able to remain in a stationary position and use a computer or equipment for most of the dayMust be able to work outdoors traverse algae farm while performing tasks such as transporting suppliesMust be able to work indoors in the lab traversing the lab while performing tasks such as transporting suppliesMust have strong communication, computer, documentation, and interpersonal skillsComputer literate with the knowledge of applications pertinent to position objectivesMust be able to communicate via phone, video conference and email with co-workers and business contacts dailyMust have ability to work independently and as part of a team in a fast-paced environment and learn new concepts quicklyMust be able to think strategically and have the ability to use independent judgmentMust be able to maintain confidentialityPay Range: $20 to $30 per hour