Private Equity Contract Executive Assistant Office Manager

Private Equity Contract Executive Assistant Office Manager

Private Equity Contract Executive Assistant Office Manager

Direct message the job poster from Colvin Resources Group

Temp to Perm Executive Assistant for Private Equity Firm in Dallas, Texas

Responsibilities

• Successfully represent this Private Equity Founding Managing Director (FMD) and the Senior Investment Team to external stakeholders
• Manage all aspects of daily operations for the FMD and principals
• Oversee heavy, ever-changing, calendar and books appropriate appointments utilizing creative time management skills to enable the executive to maximize his productivity and use of time
• Prepare extensive domestic & international travel itineraries and manage the entire travel process, ensure accuracy of travel itineraries (flight, hotel, transport, etc.)
• Provide detailed scheduling and briefing materials for travel, meetings, and speaking engagements
• Monitor heavy phone and e-mail volume
• Greet and professionally welcome any in-office clients, investors, and portfolio executives on daily basis
• Ability to manage needs and concerns of the FMD during non-traditional business hours
• Complete accurate expense reports as well as processing invoices for payments for multiple employees
• Ensure the smooth running of an office on a day-today basis by liaising with staff, suppliers, and clients
• Planning and coordinating company events and annual meetings
• Assist other Private Equity members (approximately 9 – 10 other individuals) on an as needed basis
• Office management duties such as ordering supplies, keeping the office clean, facilitation of anything with building management, etc.

Requirements

• Candidate must have excellent written and verbal communication skills, polished and professional presentation, and social skills
• 5+ years of Executive Assistant or similar experience
• Superior writing and report presentation skills
• Exceptional clerical skills and proficiency with Microsoft Office applications
• Positive attitude and the ability to be proactive and anticipate needs
• Exceptional organizational and efficient administrative skills
• Proven proficiency with technology including computers, iPhones, iPads, and general current technology
• Able to handle highly sensitive and confidential materials

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Venture Capital and Private Equity Principals

Referrals increase your chances of interviewing at Colvin Resources Group by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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