Principal's Secretary-Calumet High School

Lake Ridge New Tech Schools

Secretary to the High School Principal

JOB DESCRIPTION: Secretary to the High School Principal

REQUIREMENTS:

• 1.High School Diploma
• 2. Experience working as a secretary in a legal, executive or educational environment.
• 3.Excellent computer skills
• 4.Proficiency with CIMS software or similar database; ability to learn software quickly
• 5.Shows excellence in written and oral communication
• 6.Knowledge of office equipment, such as copier, fax machine, computer
• 8.Demonstrates ability to be a “team player” in concert and other secretarial staff

REPORTS TO: High School Principal

DUTIES AND RESPONSIBILITIES:

• 1. Act as personal secretary to the principal (and other administrators, as necessary):
  • a. Handle routine telephone calls and messages; call back as requested;
  • b. Maintain master calendar; schedule appointments and coordinates as needed;
  • c. Promptly file material for personnel and programs under the principal’s supervision;
  • d. Greet and verify identity of visitors, assign visitor passes, direct visitors;
  • e. Assist with discharge clerical functions for principal’s professional obligations.
• 2. Take notes at meetings as requested and prepare minutes for signatures.
• 3. Work independently on projects and tasks after receiving initial instructions, accomplish objectives within reasonable constraints.
• 4. Process district applications and forward to Central Office.
• 5. File material as necessary
• 6. Generate routine correspondence as requested; prepare for signature and mail or fax
• 7. Assist in the completion of required reports (including, but not limited to, AdvanceEd, IDOE, LRS).
• 8. Prepare suspension forms, expulsion packets, and discipline binder.
• 9. Prepare all staff evaluation forms under the direction of the principal and maintain RISE binder.
• 10. Act as office manager, ensuring that all work is promptly, properly and accurately done.
• 11. Prepare requisitions and purchase orders for office operations.
• 12. Assist during registration and other major activities.
• 13. Assist and handle record keeping for substitutes. Monitor and maintain AESOP records.
• 14. Exhibit initiative, creativity and good judgment in making decisions and reflect a positive attitude and work ethic representing the Lake Ridge Schools.
• 15. Maintain the electronic sign with timely, positive information.
• 16. Exercise good judgment in handling confidential information and correspondence.
• 18.Attend staff meetings, assemble minutes, and staff sign in sheets in binder.
• 19.Inventory and order office supplies, ink, toner, and paper.
• 20.Schedule and log fire and emergency drills.
• 21.Use intercom system to lead pledge, and make announcements.
• 22.Use Blackboard Connect to send Alert Nows and emails to parents.
• 23. Collect and document school closing information from staff.
• 24. Update student handbook as necessary.
• 25. Update staff handbook as necessary.
• 26. Update phone system for new teachers and classroom changes.
• 27.Update school maps as necessary.
• 28.Collect and receipt fees for bookkeeper during summer.
• 29.Gather and document security cameras for incidents.
• 30. Update school website and train teachers on process to update their class pages.
• 31. Complete work permits with the Indiana Department of Labor.
• 32. Maintain key distribution log.
• 33. Train and manage student office assistants.
• 34. Collect and distribute building usage applications.
• 35. Exercise good judgment in handling confidential information and correspondence.
• 36. Exhibit initiative, creativity and good judgment in making decisions and reflect a positive attitude and work ethic representing the Lake Ridge Schools.
• 37. Perform such other duties as may be assigned by the High School Principal or his/her Designee.

DISCLAIMER:

The above statements are intended to describe the general purpose and responsibilities assigned to this position.They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position.

THE EMPLOYEE SHALL REMAIN FREE OF ANY ALCOHOL OR NON-PRESCRIBED CONTROLLED SUBSTANCE ABUSE IN THE WORKPLACE OR IN HIS/HER DUTIES THROUGHOUT HIS/HER EMPLOYMENT IN THE CORPORATION.

TERMS OF EMPLOYMENT:

Twelve months.Salary to be determined by the Board of School Trustees as per contract and shall be effective January 1 of each calendar year.

This position is a non-exempt secretarial position

EVALUATION:

Performance on job requirements will be evaluated annually by the Principal in accordance with Board Policy.