Pretrial Services Office Administrator

Job SummaryReporting directly to the Pretrial Court Services Director, responsible for performance a wide range of advanced office administration duties for the Pretrial Court Services Department. * Funding for this position will be effective 10/01/2026. Examples Of Work PerformedProvides customer service to the public and staff via telephone, email, or in personAssists in annual budget process by collaborating with department leadership on equipment needs and other departmental costs for budget developmentAssist in managing daily calendars for department leadership and department calendarsCreates and schedules meetings, including coordinating with both internal and external agencies on meeting availabilityTracks and monitors various budget reports and spreadsheets, including maintaining all financial documents related to department spendingPerforms purchasing coordination for the department, to include reconciliation/oversight of p-card use, generating purchase requisitions, processing invoices, maintaining relationships with suppliers, serving as liaison with county Accounts Payable (A/P) and Purchasing departments, and preparing end-of-fiscal year reportingServes as the office liaison for court agendas, facility maintenance, supply orders, invoices, budget preparation, conference scheduling and travel arrangementsMaintains inventories and other office supplies for the departmentAssists with updating policies and proceduresPrepares and submits agenda items for required purchases and approvalsReviews, collects, transcribes, and processes paperwork and prepares documents for electronic useMaintains department records, as well as oversees retention and storage for department filesSchedules meetings involving internal and external department leaders and records meeting minutesAttends all meetings and trainings, as requiredReadily complies with departmental and county-wide policies and proceduresPerforms special duties as assignedOrganization RelationshipsReports directly to – Pretrial Services DirectorDirect Reports – NoPhysical DemandsPosition involves prolonged sitting at a workstation, reading, visual examination of documents, reaching, standing, walking, twisting, bending, repetitive motions, and occasional liftingEnvironmental FactorsWork is primarily indoors in an air-conditioned environmentIrregular HoursWork outside of the normal office hours (Monday-Friday 8 a.m.

to 5 p.m.) may be requiredMay be deemed essential personnel in the event of an emergencyMinimum QualificationsBachelor's degree and one (1) year of office management/administration experience including two (2) years of records management experience; OR an equivalent combination of education and experienceKnowledge of Microsoft Office SuiteLicenses And CertificationsRequired within thirty (30) days of employmentValid driver's licenseCriminal Justice Information Services (CJIS) Awareness trainingPreferred within six (6) months of employmentTexas Crime Information Center (TCIC) certificationNational Crime Information Center (NCIC) certificationPreferred QualificationsTwo (2) years of experience in accounting or budgetingEmployment TestingEmployment is contingent on passing any post-offer pre-employment screening as listed below:Criminal background check: YesMotor Vehicle Record check: YesDrug screening: NoPhysical exam: NoPsychological exam: NoAdditional: N/ASupplemental InformationA Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626.

Phone or visit our website at . Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.Tobacco Free Workplace PolicyWilliamson County is a tobacco free workplace.

The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.