We are seeking a reliable and detail-oriented Office Administrator / Quickbooks Ninja to join our team. This role is crucial in ensuring smooth day-to-day operations of the office by providing administrative support, coordinating office activities, and maintaining a productive work environment. The ideal candidate is organized, proactive, and capable of multitasking in a dynamic environment.
Key Responsibilities
- Serve as the first point of contact for employees, clients, and vendors.
- Manage office supplies and inventory; place orders as needed.
- Maintain filing systems (digital and physical) to ensure records are accurate and up to date.
- Coordinate office maintenance and liaise with facility management vendors.
- Schedule meetings, appointments, and travel arrangements.
- Assist in preparing reports, presentations, and correspondence.
- Support bookkeeping and budgeting procedures as needed.
- Ensure compliance with office policies and company procedures.
- Organize company events, team-building activities, and training sessions.
- Handle incoming mail, emails, and phone calls in a timely and professional manner.
Requirements and Skills
- Proven experience as an office administrator, office assistant, or relevant administrative role.
- Highly proficient in Quickbooks and basic bookkeeping.
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
- Familiarity with office management tools (e.g., ERP systems, Google Workspace) is a plus.
- Strong organizational and time‑management skills.
- Excellent written and verbal communication abilities.
- Attention to detail and problem‑solving skills.
- Ability to work independently and collaboratively.
- High school diploma required; a degree in Business Administration or a related field is preferred.
Working Conditions
- Office hours 7:30 am to 3:30 pm
- Job is on site in Westford, MA
- Fast‑paced and collaborative team environment.
Compensation and Benefits
- Hourly compensation $22 to $28 dependent on experience
- Health insurance, 401K, 1 week of PTO and paid holidays
- Benefits are available after 90 day probationary period