Position Details: Lead Audit and Compliance

Lead Administrative

The Lead Administrative position is responsible for independently performing day to day activities along with work functions specific to Audit, Compliance & Data Privacy but not restricted to liaison with other locations SPOC, monitoring and reporting other tasks as may be assigned from time to time by the Supervisor.

Responsibilities

A. Audit & Compliance, Data Privacy:

• Always ensure audit readiness of the location by complying with and enforcing TCS Policies.
• Ensure that artefacts are always created and available and participate in Audit Activity.
• Assist Head of Administration and Location Head in preparation of documents required for quality/security audit of the office.
• Ensure that the location complies with all statutory requirements, building codes, CCPA, COI etc. and regular updating the same in compliance portal of TCS.
• Ensure compliance with and adherence to Work Environment Guidelines (WEG), Data Privacy and HSE Guidelines.
• Maintain record of Health Safety Environment Data, Maintenance Planner, Technical Data for all location as per the TCS process and assist location's Head to face internal/external audit.
• Enforce compliance requirements and reporting, as laid forth by each client and TCS and represent the security interests of the Administration team in a professional manner.
• Implement process improvement measures on a regular basis.

B. Documents, Reports & Trackers:

• Create, maintain, and update monthly, quarterly, and per-request Reports involving Vendor evaluations, Monthly Admin Report, preventative maintenance schedule, Technical Data, Data privacy Addendums & Certificates, etc. for all locations.
• Coordinate with locations to prepare location related critical documents for Audit (i.e. OPD, TGL, RR, OLA etc.)
• Create, maintain, and update Trackers for Preventive maintenance & Drills.

C. Other Requirement:

• Any other administrative functions that may be required / assigned by Supervisor from time to time.

Qualifications

•Associate degree.

•5- 10 years' experience in Administrative Function of a medium sized facility (> 1000 associates) preferred.

•Should possess excellent English communication skills (written & verbal)

•Should have good computer skills: Microsoft Office (especially word, excel, power point etc.).

•Should have knowledge of:

• (1) Office Management & Maintenance activities,
• (2) Safety, firefighting and fire control systems,
• (3) Personnel management,
• (4) Finance / Accounting processes
• (5) Audit & Compliance Knowledge

•Must be a team player with good interpersonal skills and ability to work in a diverse multicultural environment.

•Should possess:

• (1) Good organizational and planning skills,
• (2) Analytical and problem-solving skills,
• (3) Good and quick decision-making capability.

•Should be:

• (1) Proactive
• (2) Self-motivated
• (3) Flexible
• (4) Adaptive
• (5) Professional
• (6) Able to multitask
• (7) Accessible on phone for any emergency requirement at the location
• (8) Available for work outside of regular business hours if needed

Salary range: $60,000 - $80,000 a year