Personnel Coordinator

Personnel CoordinatorSupports financial and administrative operations for an assigned area and assists with the development of and administers operating budgets.

Responsibilities include grant administration, financial reporting, purchasing, travel, payroll, and onboarding of new staff. Coordinates facilities and space planning, information technology support, and provides reports and analysis to leadership to support decision making.Job ResponsibilitiesWork closely with senior management to develop and administer annual operating budgets as well as ongoing management of endowments, gifts, residuals, etc. Will be responsible for the management of accounts for a set number of service lines/ departments and provide reports as needed to faculty directors and senior management.Will assist with the development of proposal preparation, including budget preparation for grant submissions.Provide financial support for a set number of departments/ divisions. This includes purchasing, travel and expense activity, and journal entriesWill be involved in all areas of payroll and HR. Assist in creating job postings, recruitment, hiring of new staff. Responsible for on-boarding of all new staff. Assist grants managers with creating and monitoring distributions for staffCoordinate all facilities and IT support requests. Manage space inventory and work with senior leadership when space requests/moves occur. Make recommendations regarding the usage of space and provide recommendations to senior leadership regarding this usage. Implement space changes/moves and be the point person for all aspects of related to space managementOther duties and responsibilities as assignedQualificationsAssociate of Science and 2 to 3 years of experience or equivalent combination of education and experience is required.Job Location - City, StatePhiladelphia, PennsylvaniaDepartment / SchoolPerelman School of MedicinePay Range$49,500.00 - $63,263.00 Annual RateSalary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.Equal Opportunity StatementThe University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University BenefitsHealth, Life, and Flexible Spending AccountsTuitionRetirementTime Away from WorkLong-Term Care InsuranceWellness and Work-life ResourcesProfessional and Personal DevelopmentUniversity ResourcesDiscounts and Special ServicesFlexible Work HoursPenn Home Ownership ServicesAdoption Assistance