Our client is a high-touch family office. They seek an Personal Office Assistant to join their Manhattan, NY office.
Responsibilities
- Support the Senior EA/Chief of Staff in managing day-to-day execution across office and family needs
- Align internal and external stakeholders to keep priorities moving and communication tight
- Resolve time-sensitive issues, last-minute changes, and ad hoc requests with speed and professionalism
- Anchor daily office operations, including phones, mail, deliveries, visitors, and conference room readiness
- Coordinate vendors and building management across IT, cleaning, repairs, supplies, security, and couriers
- Maintain office organization, inventory, filing systems, and shared documents
- Optimize processes to ensure a polished, efficient workplace
- Manage complex calendars, scheduling, and coordination across multiple parties
- Arrange travel logistics, itineraries, and last-minute changes
- Provide discreet personal support to the family, including appointments, reservations, errands, events, and vendor coordination
Requirements
- 5-7+ years of experience in an assistant, office manager, EA/PA, or similar hybrid support role
- Proven tenure at a prior company
- Family office experience is preferred
- Exceptional discretion and integrity; comfortable handling sensitive information
- Ability to manage competing priorities with urgency and accuracy
- Strong organizational skills
- Excellent communication and interpersonal skills
- Experience with Outlook/Google Calendar, Microsoft Office, and Zoom
JobID: 47900
Personal Office Assistant in New York City Metropolitan Area at Abacus Group, LLC
- Typical pay
- $42,380–$59,560
For context, most administrative assistants earn between $42,380–$59,560 a year according to Bureau of Labor Statistics wage data. What this particular role pays is set by the employer — check the description above.
This position is listed as full time and hybrid. It was posted 3 days ago.