Personal/Executive AssistantWe are looking for an experienced and proactive Personal/Executive Assistant to support a family office in Tampa, Florida. This on-site role blends personal support with office coordination, requiring someone who can stay ahead of priorities, manage shifting schedules, and maintain a high level of discretion. The ideal candidate is highly organized, confident using Microsoft Office, and comfortable handling sensitive matters with care.Responsibilities:- Coordinate personal and business calendars for key stakeholders, ensuring appointments, meetings, and schedule changes are accurately tracked in Outlook.- Arrange medical visits and related logistics, including completion of necessary forms and follow-up on prescription availability and refills.- Prepare and distribute daily schedules with relevant meeting details, timing, and supporting information.- Handle incoming calls for the family office and serve as an attentive first point of contact for visitors and inquiries.- Draft, organize, and manage correspondence, documents, and general administrative materials with accuracy and confidentiality.- Run occasional errands and provide hands-on support for time-sensitive personal and office-related needs.- Assemble presentation materials to support meetings, property reviews, and potential investment discussions.- Support meeting readiness by organizing materials, confirming logistics, and helping ensure executives are prepared for upcoming commitments.This is a permanent opportunity.
Please apply to Jane Gearhart if interested!
Personal/Executive Assistant in tampa at Unknown Company
- Typical pay
- $45,000–$66,168
For context, most administrative assistants earn between $45,000–$66,168 a year according to Bureau of Labor Statistics wage data. What this particular role pays is set by the employer — check the description above.
This position is listed as full time and onsite.