Personal Assistant

JRN #2704

We are seeking a highly organized, proactive, and detail-oriented Part-Time Personal Assistant to provide comprehensive personal, administrative, and lifestyle support to a lovely principal based on the Upper West Side of Manhattan. This is a hybrid position requiring a combination of in-home and remote support, with the opportunity to transition into a full-time role with benefits within three months for the right candidate. The ideal candidate is resourceful, trustworthy, and highly dependable, with a strong background supporting high-net-worth individuals or private families. They should be comfortable working in an approachable, informal household environment while maintaining professionalism, respecting established boundaries, and following direction. This individual will be responsible for ensuring the principal's day-to-day life runs seamlessly, anticipating needs, managing competing priorities, and handling a wide range of personal, household, and administrative responsibilities with discretion and efficiency.

Key Responsibilities

• Provide comprehensive personal, administrative, and lifestyle support to the principal and family.
• Manage personal and family calendars, coordinating appointments, engagements, deliveries, and household visits.
• Handle personal errands, shopping, procurement, gift sourcing, reservations, and miscellaneous requests.
• Plan and coordinate domestic and international travel, including private aviation, luxury accommodations, ground transportation, dining reservations, and detailed itineraries.
• Assist with packing and unpacking for travel as needed.
• Coordinate medical appointments, prescription refills, and the submission and tracking of insurance claims.
• Assist with planning and executing personal events, family gatherings, and special occasions.
• Oversee household provisions, supplies, and beverage inventory, ensuring items are stocked and replenished as needed.
• Proactively identify areas of the home requiring attention, organization, or maintenance and take initiative to restore order.
• Coordinate household vendors, service providers, deliveries, and individuals entering the residence.
• Assist with seasonal décor installation and removal, floral arrangements, and general household presentation.
• Coordinate pet-related appointments, scheduling, and occasional care for a medium-sized dog.
• Support various personal and family projects, conducting research and coordinating logistics as needed.
• Communicate effectively with household team members, vendors, and external contacts to ensure seamless coordination.
• Maintain the highest level of confidentiality, discretion, and professionalism at all times.
• Anticipate the principal's needs, manage competing priorities, and adapt to changing schedules and requests.

Qualifications

• Bachelor's degree required.
• Minimum of 5 years of relevant experience as a Personal Assistant, Executive Personal Assistant, or in a similar private household support role.
• Previous experience supporting high-net-worth individuals, private families, or high-profile principals strongly preferred.
• Exceptional organizational skills with strong attention to detail and the ability to manage multiple priorities simultaneously.
• Demonstrated experience coordinating complex domestic and international travel, including luxury accommodations and private aviation.
• Strong calendar management, scheduling, and administrative capabilities.
• Comfortable handling a wide range of personal, lifestyle, and household responsibilities.
• Excellent written and verbal communication skills, with the ability to collaborate effectively with household team members and external vendors.
• Highly proactive, resourceful, and solutions-oriented, with the ability to anticipate needs and work independently.
• Emotionally perceptive, adaptable, and comfortable navigating a dynamic private household environment.
• Professional, discreet, and trustworthy, with a strong understanding of confidentiality and personal boundaries.
• Comfortable working in a warm, informal environment while respecting hierarchy and established direction.
• Valid driver's license required.
• Must be comfortable around dogs and willing to assist with occasional pet care.

Location: Upper West Side, New York, NY

Schedule: Monday–Friday, approximately 1:00 PM–5:00 PM; occasional remote Saturday support as needed

Compensation: Approximately $75/hour DOE

Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment.

Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.