Personal Assistant

Executive & Personal Assistant to the Founder / Managing Partner

Location: New York City (hybrid: 1 day/week in the Manhattan office, 4 days WFH)

Total Package: $81,290 (includes $50,000 base + $15,000 sign-on + health insurance and 401(k) match)

About Acend

Acend helps big organizations work smarter and move faster. We’re a boutique consulting company working with clients like AstraZeneca, Novartis, and Ferrero, small team, big impact.

We’re professional, but not corporate. We think fast, laugh a lot, and take our work seriously (just not ourselves).

About the role

This is a role for someone who loves getting things done the details, the organization, the behind-the-scenes magic that keeps everything moving.

You’ll make life easier for the Founder / Managing Partner by keeping his world in order: inbox, travel, bills, receipts, meetings, and the million small things that help the big things happen. Some days you’ll be booking travel or chasing receipts; other days you’ll be helping research a new idea or pulling together a deck for a workshop. No two weeks will ever look the same.

If you like variety, autonomy, and being the person everyone quietly relies on you’ll enjoy this job.

What you’ll do

• Keep calendars, travel, and logistics organized and ahead of schedule
• Sort mail, receipts, and expenses, and make sure nothing slips through the cracks
• Manage payments and light bookkeeping with Xero
• Track simple dashboards for things like VAT, IRS filings, and savings
• Handle day-to-day life admin: errands, laundry, reservations, reminders
• Tidy up chaos, Trello boards, inboxes, files, and make systems run smoothly
• Help with light research and prep for business ideas or upcoming projects
• Keep things running even when the Founder’s juggling three time zones

Schedule, travel & location

• Hours: regular business hours with some flexibility
• Travel: about once a month domestic, once a quarter international
• Hybrid: 1 day/week in Manhattan office, 4 days remote

Tools you’ll use

Trello, OneNote, MS Office, Slack, Xero, Miro (Training provided — no need to be an expert.)

What great looks like

• 1–3 years of admin, PA, or EA experience
• Naturally organized and steady under pressure
• Happy juggling tasks and solving problems on the fly
• Friendly, reliable, and great at following up
• US work authorization (no sponsorship)

Perks & benefits

• Employer pays 85% of single health coverage
• 401(k) match: 100% up to 4% of eligible comp (base + sign-on, Day-1 eligibility)
• Company-paid phone plan and a laptop if required
• 15 days paid time off + 10 US federal holidays
• Full-time W-2 role, monthly payroll, 6-month probationary period
• All reasonable business and travel expenses covered

First 3 months

• Month 1: Get settled, learn systems, get to know the rhythm of work
• Month 2: Start taking ownership of travel, bills, and key routines
• Month 3: Make things your own, improve what’s clunky, suggest better ways, help with projects

How to apply

• Send your résumé or LinkedIn link and a short note about the most satisfying time you made something run smoothly.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Business Consulting and Services