Personal Assistant/Office Coordinator

Personal Assistant/Office CoordinatorWendell, North Carolina, United StatesAbout the Job Personal Assistant/Office CoordinatorKey Responsibilities of Job:- Manage professional and personal scheduling for the CEO and Deputy CEO, including agendas, mail, email, calls, travel arrangements, etc.- Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to the Executive team.- Manage, coordinate, and arrange Executives' travel and travel-related activities, including hotel booking, transportation, and meal coordination.- Coordinate Executive functions, coordinate hospitality needs, and host company guests as needed.- Ensure Executive hospitality needs are met during all company functions.- For external events create itineraries, arrange transportation and all Executive and VIP guest travel needs.- Maintain professionalism and strict confidentiality with all materials, and always exercise extreme discretion.- Prepare Word, Excel, PowerPoint presentations, agendas, reports, and special projects in support of the Executive team and organizational goals as needed.- Draft and prepare correspondence for internal and external announcements.- Manage communication between upper management and employees, liaising with internal and external Executives on various projects and tasks.- Plan and orchestrate work to ensure the senior Executives priorities are met, organizational goals are achieved, and best practices are upheld.- Conserve the Executives time by reading, researching, collecting, and analyzing information as needed, in advance.- Perform administrative and office support.- Complete personal errands for the Executive team as needed.- Manage Benefits, Expense and Tax reports for the Executive team on a consistent basis.- Manage schedules for conference and community spaces, assisting department leads with set up and break down of meetings in conference rooms.- Assist in coordinating employee events such as company holiday party, employee appreciation, etc.- Monitor and order supplies for Executive Lounge, as well as keeping the Lounge clean and fully stocked; sometimes needed to go on company shopping trips.- Assist Day Porter with the regular maintenance and restocking of breakrooms; manage food supply in office common spaces (fruit, bread station, etc.) as needed.- Distribute mail to appropriate individuals within the office.- Assist with department projects as needed