Personal Assistant & Executive Assistant

Job Description: Personal Assistant & Executive Assistant

Location: Singapore / San Francisco (Remote / Hybrid)

Responsibilities

The primary objective of this role is to maximize the principal’s productivity by expertly managing their inbox, executing flawless travel arrangements, and proactively anticipating potential issues before they arise. This is a proactive position requiring a high-velocity operator who manages up and operates independently, rather than waiting for instructions.

Key Responsibilities

• High-Velocity Inbox Triage:
  • Process, categorize, and draft responses to a high volume of emails daily.
  • Distinguish between "urgent," "important," and "delegate/delete" without constant guidance.
  • Standard: Achieve inbox zero (or properly triaged/snoozed) by end of day daily.
• Complex Travel & Logistics:
  • Expertise in booking multi-leg, international travel (flights, ground transport, accommodations).
  • Ability to monitor active travel and instantly pivot bookings during delays or cancellations.
  • Standard: Always have a "Plan B" itinerary mapped out for high-stakes trips.
• Speed of Execution & Responsiveness:
  • Adhere to strict communication Service Level Agreements (SLAs) during working hours (e.g., acknowledge messages within 15–30 minutes).
  • Preference for rapid, concise updates (e.g., "Handled," "Booked," "Need approval on X") over lengthy explanations.
• Proactive Anticipation:
  • Routinely audit the calendar 2–4 weeks in advance to spot conflicts, missing prep materials, or impossible transit times.
  • Order replacements, book reservations, or draft agendas before being asked.

Pre-requisites

- Candidates must either be eligible to go through the H1B lottery with company sponsorship, or already hold an H1B visa that can be transferred.