Payroll Supervisor

The Payroll Supervisor oversees the accurate and timely processing of the organization’s payroll. This role ensures compliance with federal, state, and local regulations; manages payroll staff; audits payroll reports; and collaborates with HR and Finance to maintain payroll integrity. The ideal candidate brings strong leadership, analytical skills, and deep payroll process expertise.

Key Responsibilities

Payroll Operations

• Supervise end-to-end payroll processing for hourly, salaried, and contract employees.
• Review and approve payroll entries, adjustments, and final pay calculations.
• Ensure timely and accurate distribution of paychecks, direct deposits, and payroll reports.
• Maintain accurate payroll records in accordance with internal policies and regulatory requirements.

Compliance & Reporting

• Ensure compliance with federal, state, and local wage and hour laws.
• Oversee preparation and submission of payroll tax filings and W-2/1099 documentation.
• Audit payroll reports to identify discrepancies and implement corrective actions.
• Support internal and external audits by providing required payroll data.
• Partner with HR to process employee changes, benefits deductions, and timekeeping issues.
• Coordinate with Finance to reconcile payroll accounts and provide payroll-related data.
• Respond to employee inquiries with professionalism and confidentiality.

System & Process Management

• Oversee payroll system updates, configuration, and maintenance.
• Develop and implement process improvements to optimize payroll accuracy and efficiency.
• Ensure data integrity between payroll, HRIS, and timekeeping systems.

Qualifications

Required

• 3–5+ years of payroll experience, including supervisory or team-lead responsibilities.
• Strong knowledge of payroll regulations, tax laws, and wage-and-hour rules.
• Proficiency with payroll systems (ADP, Ceridian, Paylocity, etc.) and Microsoft Excel.
• High attention to detail and strong analytical skills.