Payroll Supervisor

The Payroll Supervisor owns the end-to-end payroll process for a 1,000‑employee, multi-state organization. This role ensures accurate, timely, and compliant payroll cycles, manages certified payroll/prevailing wage requirements, partners with HR and Finance, and drives process efficiency. ADP Workforce Now (or Enterprise) expertise is required. This position is direct hire and will pay between $75K and $90K annually.

Responsibilities

• Oversee full-cycle payroll processing using ADP, including time capture, payroll execution, tax validation, and GL posting.
• Maintain compliance with federal, state, and local wage and hour laws, multi-state tax rules, and company policies.
• Produce and manage certified payroll reports (e.g., WH‑347) and adhere to Davis-Bacon and state prevailing wage requirements.
• Ensure accurate setup and administration of deductions, garnishments, benefits, union dues (if applicable), and supplemental payments.
• Supervise payroll staff (if applicable), review work, set priorities, and uphold accuracy and service standards.
• Support payroll accounting functions: journal entries, reconciliations, labor allocations, and month-end close.
• Ensure payroll tax compliance including filings, deposits, responses to notices, and year-end processing (W‑2, amendments).
• Maintain ADP system configurations, testing, security roles, and vendor coordination.
• Serve as point of contact for audits (internal/external, IRS, state, DOL) and certified payroll requests from contractors or agencies.
• Improve processes through automation, SOP development, dashboards, data cleanup, and control enhancements.
• Communicate payroll policies and handle escalated employee inquiries.

Qualifications

• 5+ years of progressive payroll experience; 2+ years in a lead or supervisory role.
• Direct experience managing full-cycle payroll for at least 500 employees.
• Required: advanced proficiency in ADP Workforce Now (or ADP Enterprise/EV5).
• Experience producing certified payroll and managing prevailing wage compliance.
• Strong multi-state payroll and payroll tax knowledge.
• Solid understanding of payroll accounting, reconciliations, and audit readiness.
• Advanced Excel skills and familiarity with HRIS/timekeeping integrations.
• Strong attention to detail, confidentiality, and communication skills.
• CPP or FPC certification is preferred but not required.
• Experience in industries with regular certified payroll (construction/government contracting).
• Experience with payroll system upgrades or process improvement initiatives.

If you are qualified and interested in learning more, please apply now.