Payroll Specialist

Payroll SpecialistHART is seeking a Payroll Specialist to independently manage advanced payroll transactions and help deliver accurate, timely biweekly payroll. Working with Finance, Human Resources, Operations and Risk, you will validate employee hours, apply pay rules, resolve complex discrepancies, and maintain reliable payroll records. This role applies provisions of the ATU and Teamsters labor contracts, the Non-Bargaining Handbook, and applicable payroll requirements, while supporting the Payroll Manager.Employees receive accurate pay on time, with complex adjustments and exceptions resolved and documented. Payroll records, general ledger reconciliations and reporting are complete, accurate and ready for review. Pay rules are applied consistently, employee questions receive clear responses, and sensitive information remains secure.Required: A combination of education, training and experience equivalent to: An associate degree in Accounting, Finance, Business Administration, Human Resources or a related field. Two (2) to four (4) years of experience in payroll, accounting, human resources, timekeeping or a related administrative role.

Experience using payroll and timekeeping systems; ADP, Trapeze or similar software is preferred. Knowledge of payroll administration, wage and tax requirements, withholding, garnishments, benefit deductions, payroll accounting and general ledger reconciliation. Ability to interpret and apply collective bargaining pay provisions, payroll policies, internal controls, audit requirements and recordkeeping procedures. Proficiency with Microsoft Office, particularly Excel, and the ability to use payroll, human resources and related financial systems. Strong accuracy, analytical and organizational skills; ability to research discrepancies, exercise independent judgment and meet strict deadlines. Clear oral and written communication and effective working relationships with employees, management, Finance, Human Resources, benefit providers and auditors. Ability to provide technical guidance and work review when assigned and operate standard office equipment.Preferred: Experience working in a unionized environment.

Experience supporting payroll or timekeeping system implementations or migrations.No licenses or certifications are required.Safeguard employee payroll, tax, banking, compensation, benefits, personal and other protected information. Limit access, use and disclosure to authorized business purposes and individuals with a legitimate need to know. Follow applicable laws, HART policies and internal controls; maintain appropriate privacy and security safeguards; and immediately report suspected unauthorized access, disclosure, loss or misuse. Sound judgment, discretion and confidentiality are essential responsibilities and conditions of employment.Work is generally performed in a professional office environment with extended periods of computer and keyboard use.

The role requires sustained concentration and accuracy under strict payroll deadlines while handling confidential information. Physical activities include standing, walking, bending, reaching, stooping, and lifting objects weighing up to 25 pounds, with or without reasonable accommodation.Help maintain a safe and secure environment for customers, contractors, visitors and coworkers. Follow health, safety, security and quality-management policies; recognize and report accidents and hazardous conditions; assist with the development and promotion of departmental safety procedures; and properly use and care for assigned equipment and materials. HART provides appropriate safety and equipment training as required.When this opportunity is open, apply for Payroll Specialist, requisition 26-061, through HART Employment. Highlight your payroll and timekeeping systems experience, reconciliation work, and experience applying complex pay rules.HART is committed to equal employment opportunity for all persons, regardless of race, color, creed, national origin, sex, age, marital status, sexual orientation, gender identity or expression, disability, veteran status or any other status protected by federal or state law. Reasonable accommodations are available to persons with disabilities during the application and interview process in accordance with the Americans with Disabilities Act.