Payroll Specialist

Job description:

Company Overview

Slater Schulman LLP is a growing, national law firm with our head office located in Melville, NY. With over 40 years of combined experience advocating for clients in complex, high-stakes litigation, we pride ourselves on a supportive, high-integrity workplace. We are seeking a detail-oriented Payroll Specialist to own our payroll administration and ensure seamless, accurate compensation for our expanding multi-state team.

Position Overview

You will manage all aspects of payroll administration, time tracking, tax compliance, and payroll-related benefits reporting. This role is ideal for an independent problem-solver who thrives in a dynamic environment and brings deep technical knowledge of multi-state payroll regulations.

• Requirement: 3–5 years of recent, dedicated multi-state payroll processing experience.

Key Responsibilities

Payroll Processing & Administration

• Run end-to-end payroll cycles for hourly, salaried, and partner-track employees.
• Perform thorough pre-submission audits on payroll registers, earnings, deductions, and tax withholding.
• Oversee time and attendance tracking, monitoring overtime, leaves, and PTO accruals.

Tax & Compliance

• Stay current on Federal, New York State, and local payroll regulations.
• Ensure compliance regarding worker classification, statutory benefits, and overtime exemptions.
• Lead year-end processes, including W-2 reconciliation, verification, and distribution.

Systems & Record Keeping

• Maintain absolute data integrity within our primary HRIS/payroll platform.
• Create custom reports, GL (General Ledger) exports, and spreadsheets for finance and leadership.
• Securely manage confidential files in line with privacy laws and firm policy.

Employee Support & Collaboration

• Act as the go-to resource for employee inquiries regarding paychecks, direct deposit, and deductions.
• Partner with HR and finance to reconcile benefits deductions, retirement plans, and insurance premiums.

Qualifications

• Experience: 3–5 years of direct payroll processing experience (law firm or professional services background preferred).
• Education: Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent practical experience.
• Software Skills: Hands-on experience with Paychex, ADP, or similar payroll software. Advanced Microsoft Excel skills (Pivot Tables, VLOOKUPs) are a must.
• Core Traits: Exceptional attention to detail, uncompromised integrity with confidential data, and strong analytical skills.

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person