PAYROLL SPECIALIST

Payroll SpecialistThe Payroll Specialist is responsible for managing and processing accurate and timely payroll for all employees. This role ensures compliance with federal, state, and local regulations, maintains payroll records, resolves payroll discrepancies, and supports audits. The Payroll Specialist plays a critical role in maintaining employee trust and organizational compliance by ensuring that compensation is handled efficiently and accurately.Key ResponsibilitiesProcess payroll accurately and timely.Review payroll related paperwork including all employee timesheet and other documents.Process payroll in accordance to the company payroll policy.Run all necessary payroll reports every after payroll processing.Prepare and process garnishments, support orders and tax levies.Process final checks for terminated employeesBalances the payroll accounts by resolving payroll discrepancies.Audit payroll reports such as payroll registers, quarterly reports and W-2Provides payroll information by answering questions and requests.Ensure that payroll policies, guidelines and procedures are being met.Ensure payroll automated program is operating accurately.Complies with up-to-date federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.Maintains employee confidence and protects payroll operations by keeping information confidential.Payroll ProcessingProcess regular, off-cycle, and special payrolls (e.g., bonuses and incentives)Accurately calculate earnings, including but not limited toRegular, overtime, and double-time payIncentive and bonus payments (aggregate and/or supplemental methods)Ensure proper classification of exempt and non-exempt employeesValidate timesheets, pay codes, and approvals prior to payroll submissionCompliance & TaxationEnsure compliance with federal, state, and local wage and hour lawsApply correct tax treatment for wages and supplemental earningsProcess garnishments, levies, and other involuntary deductionsSupport payroll audits and respond to compliance inquiriesPayroll Records & ReportingMaintain accurate payroll records and employee pay historiesPrepare payroll reports for HR, Finance, and managementReconcile payroll registers, tax filings, and general ledger entriesAssist with quarter-end and year-end processes (e.g., W-2s)Employee SupportRespond to employee payroll inquiries professionally and confidentiallyResearch and resolve payroll discrepancies and adjustmentsEducate employees on pay statements, withholdings, and payroll timingSystems & Process ImprovementMaintain payroll data in HRIS/payroll systemsAssist with system upgrades, implementations, or testingIdentify opportunities to improve payroll accuracy and efficiencyEnsure data integrity and confidentiality at all timesRequired2–4 years of payroll processing experienceWorking knowledge of wage and hour laws (federal and state), including multi-state payroll taxesExperience processing payroll for both exempt and non-exempt employeesStrong attention to detail and accuracyProficiency with payroll systems and ExcelAbility to handle sensitive information with discretionMulti-state payroll experiencePreferredExperience with incentive and bonus payroll processingPayroll certification (CPP or FPC)HRIS/payroll system implementation or optimization experienceCalifornia payroll experience (highly preferred, if applicable)Experience in Paylocity, ADP Workforce NowCore CompetenciesPayroll compliance expertiseAnalytical and problem-solving skillsTime management and meeting strict deadlinesClear communication and customer service mindsetConfidentiality and ethical judgmentPayroll Specialist Pay Rate: $35 - $37.50/hr (dependent on experience)Benefits & Perks:100% employer-paid Medical, Dental & Vision coverage100% employer-paid Life & Accidental Death & Dismemberment (AD&D) Insurance401(k) with employer matchingPaid Time Off Accrual, 10 Paid Holidays, and a Wellness Day OffFlexible Spending Account (FSA)Fringe Marketplace StipendOptional Supplemental InsuranceParticipation in CCHC's company-wide Profit Sharing Program (eligible employees)Professional development and opportunities for internal growth and advancementPhysical DemandsPosition requires prolonged sitting at a computer, some bending, lifting, stooping and stretching.

Good eye-hand coordination and manual dexterity sufficient to operate a computer keyboard, photocopy machine, telephone, and other office equipment is also required. Employee must have normal range of hearing and eyesight.Note: The essential job functions for this position include, but may not be limited to those listed in this job description. Employees hired for this position must be able to perform the essential functions of this job without imposing significant risk of substantial harm to the health or safety of themselves or others.We are committed to providing equal employment opportunities to all applicants, including those with arrest or conviction records.

In accordance with the ULAC Fair Chance Ordinance, we will not inquire about or consider criminal history until after a candidate has received a copy of their background check report. All applicants will be evaluated based on their qualifications and ability to perform the essential functions of the job. For more information, please refer to LA County Fair Chance Hiring.