Job Description
Introduction
We are a privately owned Solar Services firm, focusing exclusively on the development of industry-leading solutions. We develop, design, and sell highly efficient products and custom installation solutions that enhance the overall adoption of solar. Our dynamic, growing company needs a capable, motivated, and detail-oriented Payroll Specialist to support our Finance and Accounting department.
The Payroll Specialist is responsible for accurate and timely processing of multi-state payroll for construction employees, including union and non-union craft labor. This role reviews timekeeping and job-cost data, applies collective bargaining agreement requirements, administers deductions and fringes, prepares certified payroll reports, and supports compliance with applicable wage-and-hour, prevailing-wage, tax, and reporting requirements. The ideal candidate is highly organized, detail-oriented, comfortable working with high-volume payroll data, and experienced in the complexities of construction payroll.
Essential Duties and Responsibilities
* Process weekly and/or biweekly payroll for union and non-union employees across multiple jobs, entities, jurisdictions, and states.
* Review, validate, and import employee time, equipment time, per diem, travel, shift differentials, bonuses, and other payroll inputs.
* Apply union wage rates, classifications, overtime rules, dues, assessments, and employer-paid fringe benefit requirements in accordance with collective bargaining agreements.
* Maintain current union rate sheets, benefit schedules, deduction authorizations, and employee classifications.
* Allocate labor costs accurately by employee, project, cost code, department, phase, and labor class to support job-cost reporting.
* Prepare and submit certified payroll reports and other prevailing-wage documentation for public and private projects.
* Monitor payroll data for compliance with applicable federal, state, and local wage-and-hour, prevailing-wage, and tax requirements.
* Reconcile payroll registers, direct deposits, payroll taxes, garnishments, benefit deductions, union liabilities, and general ledger entries.
* Prepare union remittance reports and payments, including dues, health and welfare, pension, training, vacation, and other fringe benefit contributions.
* Set up and maintain employee payroll records, tax elections, direct deposit information, pay rates, deductions, union affiliations, and job classifications.
* Research and resolve payroll discrepancies and respond promptly and professionally to employee, supervisor, union, project management, and accounting inquiries.
* Coordinate with Human Resources, Operations, Project Management, and Accounting to ensure complete and accurate payroll information.
* Support payroll audits, union audits, workers' compensation audits, benefit audits, and government inquiries by providing organized and accurate records.
* Maintain payroll files and records in accordance with company retention policies and confidentiality standards.
* Provide support with processing customer and vendor invoices into the accounting system
Required Qualifications
* Three or more years of payroll experience, including direct experience with construction payroll and union payroll.
* Working knowledge of collective bargaining agreements, union deductions and fringes, certified payroll, prevailing-wage requirements, and construction job costing.
* Experience processing multi-state payroll and handling varied state and local payroll requirements.
* Strong understanding of payroll taxes, wage-and-hour practices, garnishments, deductions, and payroll reconciliations.
* Associate or bachelor's degree in accounting, finance, business administration
* Proficiency with Microsoft Excel, including sorting, filtering, lookups, formulas, and reconciliation of large data sets.
* Experience with payroll, timekeeping, ERP, or construction accounting systems.
* Demonstrated ability to handle confidential information with discretion and sound judgment.
* Strong attention to detail, organizational skills, and ability to meet recurring deadlines in a fast-paced environment.
* Clear written and verbal communication skills and a service-oriented approach to resolving payroll questions.
Core Competencies
* Payroll accuracy and attention to detail
* Deadline management and follow-through
* Analytical thinking and problem-solving
* Confidentiality and professional judgment
* Customer service and employee support
* Cross-functional collaboration
* Process improvement and internal controls
* Adaptability in a high-volume environment
Our Values
We are looking for a talented and experienced individual who can run with projects from start to finish. We want a problem solver to interact ambitiously with our business and not just accomplish a task.
The ideal individual will align well with our Core Values:
* Trust
* Excellence
* Accountability
* Collaboration
* Service
* Innovation
* Gratitude
Introduction
We are a privately owned Solar Services firm, focusing exclusively on the development of industry-leading solutions. We develop, design, and sell highly efficient products and custom installation solutions that enhance the overall adoption of solar. Our dynamic, growing company needs a capable, motivated, and detail-oriented Payroll Specialist to support our Finance and Accounting department.
The Payroll Specialist is responsible for accurate and timely processing of multi-state payroll for construction employees, including union and non-union craft labor. This role reviews timekeeping and job-cost data, applies collective bargaining agreement requirements, administers deductions and fringes, prepares certified payroll reports, and supports compliance with applicable wage-and-hour, prevailing-wage, tax, and reporting requirements. The ideal candidate is highly organized, detail-oriented, comfortable working with high-volume payroll data, and experienced in the complexities of construction payroll.
Essential Duties and Responsibilities
* Process weekly and/or biweekly payroll for union and non-union employees across multiple jobs, entities, jurisdictions, and states.
* Review, validate, and import employee time, equipment time, per diem, travel, shift differentials, bonuses, and other payroll inputs.
* Apply union wage rates, classifications, overtime rules, dues, assessments, and employer-paid fringe benefit requirements in accordance with collective bargaining agreements.
* Maintain current union rate sheets, benefit schedules, deduction authorizations, and employee classifications.
* Allocate labor costs accurately by employee, project, cost code, department, phase, and labor class to support job-cost reporting.
* Prepare and submit certified payroll reports and other prevailing-wage documentation for public and private projects.
* Monitor payroll data for compliance with applicable federal, state, and local wage-and-hour, prevailing-wage, and tax requirements.
* Reconcile payroll registers, direct deposits, payroll taxes, garnishments, benefit deductions, union liabilities, and general ledger entries.
* Prepare union remittance reports and payments, including dues, health and welfare, pension, training, vacation, and other fringe benefit contributions.
* Set up and maintain employee payroll records, tax elections, direct deposit information, pay rates, deductions, union affiliations, and job classifications.
* Research and resolve payroll discrepancies and respond promptly and professionally to employee, supervisor, union, project management, and accounting inquiries.
* Coordinate with Human Resources, Operations, Project Management, and Accounting to ensure complete and accurate payroll information.
* Support payroll audits, union audits, workers' compensation audits, benefit audits, and government inquiries by providing organized and accurate records.
* Maintain payroll files and records in accordance with company retention policies and confidentiality standards.
* Provide support with processing customer and vendor invoices into the accounting system
Required Qualifications
* Three or more years of payroll experience, including direct experience with construction payroll and union payroll.
* Working knowledge of collective bargaining agreements, union deductions and fringes, certified payroll, prevailing-wage requirements, and construction job costing.
* Experience processing multi-state payroll and handling varied state and local payroll requirements.
* Strong understanding of payroll taxes, wage-and-hour practices, garnishments, deductions, and payroll reconciliations.
* Associate or bachelor's degree in accounting, finance, business administration
* Proficiency with Microsoft Excel, including sorting, filtering, lookups, formulas, and reconciliation of large data sets.
* Experience with payroll, timekeeping, ERP, or construction accounting systems.
* Demonstrated ability to handle confidential information with discretion and sound judgment.
* Strong attention to detail, organizational skills, and ability to meet recurring deadlines in a fast-paced environment.
* Clear written and verbal communication skills and a service-oriented approach to resolving payroll questions.
Core Competencies
* Payroll accuracy and attention to detail
* Deadline management and follow-through
* Analytical thinking and problem-solving
* Confidentiality and professional judgment
* Customer service and employee support
* Cross-functional collaboration
* Process improvement and internal controls
* Adaptability in a high-volume environment
Our Values
We are looking for a talented and experienced individual who can run with projects from start to finish. We want a problem solver to interact ambitiously with our business and not just accomplish a task.
The ideal individual will align well with our Core Values:
* Trust
* Excellence
* Accountability
* Collaboration
* Service
* Innovation
* Gratitude
Payroll Specialist in cornelius at Unknown Company
This position is listed as full time and onsite.