Payroll Manager

Responsibilities

• Own and execute bi-weekly payroll for a multi-state, multi-entity healthcare workforce across clinical studios and corporate teams.
• Ensure accurate processing for hourly, salaried, and contractor populations, including multiple pay cycles, rates, and premium structures.
• Manage complex pay components including shift differentials, clinical premiums, overtime, blended rates, state-specific rules, and retroactive adjustments.
• Oversee payroll inputs including time and attendance, PTO, leaves of absence, bonuses, commissions, and off-cycle payments.
• Process and reconcile 401(k) and other benefit-related payroll deductions, including employee contributions, employer matches, and loan repayments.
• Ensure compliance with federal, state, and local wage‑and‑hour laws, with particular attention to healthcare and state‑specific requirements.
• Manage payroll tax setup, filings, deposits, reconciliations, and agency notices in partnership with payroll vendors.
• Own year‑end processes including W‑2s, 1099s, and all required state and federal reporting.
• Conduct payroll audits, reconciliations, and internal controls to ensure accuracy, compliance, and financial integrity.
• Partner with Finance on payroll accruements, general ledger alignment, and labor reporting for clinical and corporate teams.
• Serve as system owner for payroll and timekeeping platforms, ensuring pay rules, premiums, and state requirements are correctly configured.
• Lead continuous improvement of payroll processes, documentation, and controls to support scale and a strong team member experience.
• Act as a trusted partner to People, Finance, Legal, and Studio leaders on complex payroll and pay practice questions.

Requirements

• 7+ years of progressive payroll experience, including ownership of multi‑state, multi‑unit payroll in healthcare or similarly complex environments.
• Deep experience supporting hourly, salaried, and contractor populations, including clinical teams with shift‑based scheduling and premium pay.
• Strong working knowledge of payroll tax compliance, wage‑and‑hour laws, and healthcare‑specific pay practices.
• Hands‑on experience managing payroll audits, tax notices, garnishments, and regulatory inquiries.
• Experience administering 401(k) and other benefit‑related payroll deductions in partnership with Total Rewards and Finance.
• Advanced experience with payroll and timekeeping systems (UKG preferred; ADP, Workday, or similar platforms).
• Strong Excel and reporting skills for audits, reconciliations, and leadership reporting.
• A high bar for accuracy, strong organization, and the ability to operate calmly and effectively in fast‑paced, high‑volume environments.
• A collaborative, service‑oriented mindset with the ability to build trust and influence across People, Finance, Legal, and Studio teams.