Payroll Coordinator

Job Description:

Insight Global is seeking a Payroll Coordinator for a top HVAC client. This individual will support the accurate and timely processing of employee payroll and serve as a key resource for payroll-related questions and discrepancies. The Payroll Coordinator will review employee timecards, verify regular and overtime hours, PTO, bonuses, deductions, and other payroll inputs while ensuring payroll is processed correctly and on schedule.

This person will maintain employee payroll information in Miter, including pay rates, direct deposit, tax withholding, deductions, and employee status changes. They will work closely with HR, managers, employees, and accounting to research discrepancies, make corrections, and ensure payroll records remain accurate. The role will also assist with new-hire payroll setup, terminations and final pay, payroll reconciliations, reporting, taxes, garnishments, and year-end/W-2 activities.

The ideal candidate has 1-3 years of payroll-related experience, strong attention to detail, and hands-on experience with a payroll or timekeeping platform. Miter experience is preferred but not required, and candidates with experience using comparable payroll systems should still be considered. Experience supporting payroll within HVAC, construction, skilled trades, or union environments would be a strong plus.

Must-Haves:

• 1-3 years of payroll, accounting, or related administrative experience
• Experience using Miter
• Hands-on payroll and timekeeping system experience
• Experience reviewing and processing employee timecards
• Knowledge of overtime, PTO, deductions, and payroll adjustments
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Plusses:

• Miter payroll/timekeeping experience
• Multi-state payroll experience
• Payroll reconciliation and reporting
• Payroll tax and wage/hour knowledge
• New-hire and termination payroll processing
• Year-end payroll and W-2 reconciliation experience
• HVAC, construction, skilled trades, or union payroll experience

Day-to-Day:

• Process weekly and/or biweekly payroll through Miter
• Review timecards, hours, overtime, PTO, bonuses, and deductions for accuracy
• Update employee pay rates, direct deposit, tax withholding, and payroll information
• Work with employees, managers, HR, and accounting to resolve payroll discrepancies
• Set up new hires and process terminated employees in the payroll system
• Reconcile payroll totals and prepare routine payroll reports
• Answer employee questions about pay, hours, deductions, and payroll issues
• Support payroll taxes, garnishments, benefits deductions, and compliance
• Assist with year-end payroll processing and W-2 reconciliation
• Maintain accurate and confidential payroll records