Payroll Coordinator

We are seeking a detail-oriented Payroll Coordinator to support payroll operations for a fast-paced distribution company in Petersburg, Virginia. This role is responsible for processing accurate and timely payroll, maintaining employee payroll records, assisting with compliance reporting, and serving as a point of contact for payroll-related questions. The ideal candidate has strong organizational skills, payroll processing experience, and the ability to work effectively in a high-volume environment.

Key Responsibilities:

• Process weekly, biweekly, or semi-monthly payroll for hourly and salaried employees
• Review and verify timekeeping records, attendance, shift differentials, overtime, and payroll adjustments
• Maintain payroll data including new hires, terminations, wage changes, deductions, garnishments, and direct deposit updates
• Ensure payroll is processed in compliance with federal, state, and local laws and company policies
• Reconcile payroll reports and resolve discrepancies in a timely manner
• Coordinate with HR, accounting, and operations teams to ensure employee information is accurate and up to date
• Respond to employee inquiries regarding paychecks, deductions, taxes, and timekeeping issues
• Assist with payroll audits, year-end processing, and preparation of W-2s and other payroll documentation
• Support administration of benefits deductions, leave tracking, and other payroll-related records
• Maintain confidentiality of employee and payroll information at all times
• Help improve payroll procedures and support system updates or implementations as needed

Qualifications:

• 2+ years of payroll, accounting, or related administrative experience
• Experience processing payroll for a multi-shift or high-volume workforce preferred
• Knowledge of payroll laws, wage and hour regulations, and payroll best practices
• Familiarity with payroll systems, HRIS platforms, and timekeeping software
• Proficiency in Microsoft Excel and other Microsoft Office applications
• Strong attention to detail and accuracy
• Excellent problem-solving, communication, and customer service skills
• Ability to prioritize tasks and meet deadlines in a fast-paced distribution environment
• Associate degree in accounting, business, human resources, or related field preferred