Payroll Coordinator

Payroll Service CoordinatorThe Payroll Service Coordinator role is different from a typical payroll role as it is heavily focused on data manipulation and analysis. Teens participating in After School Matters programs either earn a stipend for their participation or earn an hourly wage. The Payroll Service Coordinator will use various functions in Microsoft Excel (such as VLOOKUP, pivot tables, sorting/filtering, etc.) in order to prepare our teen participant payroll data for our analysts who will run the payroll. This crucial role will ensure data accuracy, which is essential for teens to be paid properly.Major Duties and Responsibilities:Audit teen enrollment and attendance data in preparation for payrollRun reports and manipulate data to verify social security numbers; identify duplicate social security numbers and work with staff, teens and parents to correct informationAudit instructor timesheet data in preparation for payrollReview timesheet entries and work with staff and instructors to correct timesheet detailsMake changes in the payroll system to accurately capture new hires, rehires, terminations, and transfers between program sessionsEnroll teens in their preferred payment method by uploading direct deposit and pay card dataAssist with sorting and distributing pay checksPrepare and distribute pay status reports to teens, instructors, and staffMaintain a log of outstanding checks, including returned checks and expired checksAssist in the distribution of the 1099s and W-2sFacilitate meetings with Program staff to review stipend schedules, deadlines, and explain existing processes related to teen paySupport the Teen Stipend Hotline, Zendesk, and Payroll department inbox by responding to inquiries regarding teen pay and instructor timesheet data with speed, accuracy and professionalismOther duties as assignedSupervisory Responsibilities:Supervise 1-3 seasonal internsPhysical Demands:Must be able to work on a computer for long periods of time.Must be able to sit for long periods of time.Work Environment:While performing the duties of this job, the employee is not exposed to weather conditions.The noise level in the work environment is usually moderate.Knowledge, Skills and Abilities:Strong working knowledge of Microsoft Office Word and Excel including pivot tables and v-lookupsExceptional analytical and problem-solving skillsAbility to compile, enter, audit and verify dataHighly detailed orientedAbility to multi-task and adjust to rapidly changing priorities in order to address and resolve the most critical and sensitive issues on a timely basisStrong orientation to customer service in a fast-paced, high-energy environmentAbility to clearly communicate detailed information to a variety of stakeholdersEnergetic team player who works well in collaborative situationsAbility to work independently and take ownership of projectsQualifications:Bachelor's degree or two years of related (data manipulation or payroll) work experience required; high school diploma or equivalency requiredExperience using Microsoft Excel (vlookup, pivot tables, sorting/filtering data, etc.) is required.Cook County residency requiredAdditional Requirements:Staff are required to provide proof of COVID-19 Vaccination or have an approved medical or sincerely held religious beliefs exemption prior to starting employment.

If a medical or sincerely held religious belief exemption is approved, weekly Polymerase Chain Reaction (PCR) testing is required part of any reasonable accommodation.Compensation: $40,000-$50,000About Us: After School Matters is a Chicago-based nonprofit organization that annually offers after-school and summer programs to nearly 19,000 Chicago high school teens to explore and develop their talents while gaining critical skills that will set them up for success in college and beyond. Thirty-five years later, now known as After School Matters, our program has engaged more than 450,000 Chicago teens and is the nation's largest and most successful provider of after-school and summer programs for high school teens. No other organization offers programs to high school students at the scale and quality that we do. We offer paid apprenticeships led by professionals in the fields of arts, communications and leadership, sports, and STEM (Science, Technology, Engineering, and Math).

Our nationally respected youth development model has been replicated in cities across the country and earned us the City Livability Award from the U.S. Conference of Mayors. Programs take place at community locations throughout the city, including four ASM buildings: downtown at Orleans in Cabrini-Green, the Michael and Karyn Lutz Center in Belmont Cragin, and the Pullman community at Gately Park. Currently, After School Matters' annual operating budget is approximately $48M and employs approximately 500 staff across the organization.

For more information, visit EEO: After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of income.