Payroll/Benefits Manager

Reports To: Controller
Location: Company-wide
Job Type: Full-Time, Exempt (Salaried)

Position Summary

We are seeking an experienced Payroll & Benefits Manager to lead and oversee payroll and benefits operations for employees across Maryland and California . This role works closely with HR and Finance to ensure accurate payroll processing, compliance, and efficient benefits administration.

The ideal candidate brings strong expertise in UKG (Kronos) , multi-state payroll, and regulatory compliance, with specific experience managing California payroll requirements .

Key Responsibilities

• Oversee and manage end-to-end payroll processing for Maryland and California employees , including taxes, garnishments, and deductions
• Ensure compliance with all federal, Maryland, and California wage & hour laws
• Lead benefits administration including enrollments, open enrollment, and vendor coordination
• Maintain and optimize payroll systems (UKG/Kronos ) including employee data changes
• Partner with HR, Finance, and Operations to ensure accurate payroll data and reporting
• Manage payroll audits, reconciliations, and reporting (W-4s, YTD earnings, PTO, etc.)
• Oversee compliance reporting including ACA, 5500, and related filings
• Supervise processes related to temporary workforce payroll and invoicing
• Serve as escalation point for payroll and benefits inquiries
• Support HR with leave administration (FMLA/LOA tracking in UKG)
• Maintain accurate personnel records and ensure data integrity
• Drive continuous improvement in payroll and benefits processes

Qualifications

• Bachelor's degree (Accounting, Finance, or related field preferred)
• 5+ years of payroll experience, including multi-state payroll (Maryland & California preferred)
• 3+ years of benefits administration experience
• Strong knowledge of California payroll laws (meal breaks, overtime, final pay, etc.)
• Advanced Excel and analytical skills
• Ability to manage deadlines in a fast-paced environment

What We're Looking For

• Strong ownership mindset and attention to detail
• Excellent communication and customer service skills
• Ability to handle confidential information with discretion
• Process improvement and problem-solving orientation