Payroll Assistant Manager

The City of Chesapeake is seeking an experienced, detail oriented, and reliable Payroll Assistant Manager to join our Finance team. The Payroll Assistant Manager is responsible for managing the City's in-house payroll system, ensuring system functionality, accuracy, and compliance with all applicable laws, regulations, and policies.
This position supervises a team of payroll professionals and oversees the planning, development, operation, and maintenance of payroll operations and related functions. The Payroll Assistant Manager also manages the accounting, recording, monitoring, reconciliation, and reporting of retirement contributions and involuntary deductions while helping ensure employees are paid accurately and on time.
As the Payroll Assistant Manager , you will play a key leadership role in supporting payroll operations and continuously improving processes that serve City employees.
Key responsibilities include:

• Supervises payroll staff, including recruitment, selection, training, performance evaluations, coaching, and disciplinary actions.
• Oversees complex payroll processing, troubleshoots payroll issues, and determines appropriate corrective actions.
• Reviews payroll for accuracy and completeness using payroll registers, earnings and deduction reports, and other audit tools.
• Creates and approves journal entries and invoices.
• Assists with compliance monitoring to ensure payroll processes adhere to all federal, state, and local laws and regulations.
• Prepares and verifies the timely and accurate payment of City and affiliate employee wages, processes payroll related returns, and submits federal and state income tax, Social Security, Medicare, retirement, and other required deposits.
• Assists in preparing and submitting tax reports and manages the withholding and disbursement of mandatory and voluntary deductions.
• Assists in developing, updating, and communicating payroll procedures and provides training on policy and process changes.
• Supports payroll system testing, troubleshooting, and implementation of new system functionality while training staff on updates.
• Prepares audit documentation and reviews reconciliations to ensure accuracy and compliance.
• Monitors payroll expenses and identifies opportunities to improve efficiency and reduce costs.
• Performs other related duties as assigned.

The ideal Payroll Assistant Manager is a collaborative leader with strong payroll expertise, exceptional attention to detail, and a commitment to providing accurate, timely, and compliant payroll services. This is an excellent opportunity for an experienced Payroll Assistant Manager to make a meaningful impact while serving the employees of the City of Chesapeake.
The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure for a full list of benefits and employee perks.
Required Qualifications
Vocational/Educational Requirement: Requires any combination of education and experience equivalent to an associate's degree in accounting, finance or a closely related field.
Experience: In addition to satisfying the vocational/education standards, this class requires a minimum of five years of related, full-time equivalent experience.
Special Certifications and Licenses: None Required; Certified Payroll Professional or Certified Public Finance Officer preferred.
Special Requirement(s): Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Preferred Qualifications
Certified Payroll Professional ( CPP ) or Fundamental Payroll Certification ( FPC ). Large employer > 1,000 employees in-house payroll.