Payroll Assistant

Payroll AssistantAMERISAFE is seeking a detail-oriented, productivity driven professional to add to our Excellence Team based in DeRidder, LA. The Payroll Assistant will assist and support the human resources and payroll departments in accordance with the objectives and procedures outlined by the company.Duties and Responsibilities:Assist in maintaining the applicant tracking system, performing recruiting duties as directed by the HR GeneralistCoordinate pre-employment screening and communicate results in accordance with departmental proceduresProvide basic orientation to new hires upon the start of employmentPrepare new employee electronic files, ensuring secure and confidential documents are properly storedEnter required information on new employees in ADPTrain new employees on all procedures related to payroll, time entry and auto reimbursement, if applicableBack up Payroll Manager duties with enhanced access and rights in ADPRespond to all employment verificationsVerify and administer garnishment ordersProcess all employee manual payroll checksVerify accuracy and proper approval of time entries submitted via ADPProcess accurate and timely data entry into ADP for semi-monthly payrolls, including reviewing reports and balancing totals prior to transmissionCreate pay wires after all payrolls for billing internal companiesComplete changes to personal payroll data based on employee requestsVerify approvals on change requests and secure executive approval where necessaryEnter all changes submitted via change notices, including job titles, business unit, salary, reporting structure, etc.Reconcile all vacation and personal timeAssist with reconciling benefit billings, charging internal companies as necessaryPrepare monthly and quarterly payroll analysis reports for managementDistribute payroll checks as requiredAct as the internal liaison for the auto reimbursement programProcess terminations through ImageRight and in ADP, ensure accurate calculation of final pay and earned/unused time off balances, file separation notices with the appropriate state, if needed, etc.Maintain job description library and interview guidesMaintain the company organizational chart, ensuring job titles and reporting structures are accurateMaintain monthly and quarterly reports and provide ad hoc reports as requestedMaintain HR and Payroll records in ImageRightAssist with employee handbook updatesMaintain the HR and Payroll intranet pagesMaintain a quarterly training calendar for compliance training for employees and supervisors, assigning accordinglyManage labor posters subscriptions, ensuring electronic and physical posters are compliant for all locationsAttend job fairs and off-site training events as requestedAssist with training and mentoring other staff membersQualifications:High school diploma required; Associate degree in business, accounting or Human Resources preferredExperience in a similar role preferred; HR or payroll processing experience a plusReliability in checking own work to ensure accuracyExcellent computer skills needed to be successful; Proficiency in Excel required; Familiarity with ADP a plusHighest level of confidentiality and understanding of sensitive information requiredExcellent organization, interpersonal, written and verbal communication skills with the ability to communicate effectively at all levels of the companyStrong sense of self-motivation and the ability to work independentlyAbility to manage multiple tasks and projects simultaneously, prioritizing as necessary to meet deadlinesFoster the AMERISAFE culture by embracing the pillars of consistency, focus, frugality, ownership and service.Upon an offer and acceptance of employment with AMERISAFE, you will be required to complete our pre-employment screening, which includes a criminal background check, a 10-panel drug test and, if applicable, a review of your motor vehicle report. A 10-panel drug test includes amphetamine/methamphetamine, barbiturates, benzodiazepines, cocaine metabolite (BZE), marijuana metabolite (THCA), methadone, methaqualone, codeine/morphine, phencyclidine, propoxyphene.