Payroll and Certificate of Insurance Coordinator – Construction Industry

Payroll CoordinatorProcess weekly payroll including obtaining appropriate supporting documentation for hours worked or piece work completed. Ensure all supporting documents are reviewed and approved by the supervisor. Calculate or input necessary payroll data to ensure all employees are paid timely and accurately.

Create and review file with HR, or Controller to review and sign off on. Once approved, process payroll for submission and payment. Handle all ad-hoc payroll reporting needs.Duties/Responsibilities:Obtain all timesheets and ensure they are approved prior to entering hoursCommunicate with supervisors for missing timesheets or dataReview time sheets for piece rate items and create supporting payroll documentsReview to make sure all new or terminated employees are set up properly and communicate with HR Lead any changes neededEnter all data into payroll spreadsheetEnsure all monthly payments are obtained and entered; including but not limited to, cell phone, auto allowances, bonuses, commissions and othersRun change report and payroll register preview to be reviewed with HR LeadObtain final approval by Human Resource Manager and submit payrollPrint and save all supporting payroll register and invoices for JE preparedness or supportProcess certified payroll timelyPerform any and all ad-hoc payroll related reporting needs.

Including but not limited to, certified payroll reports and sending out monthly commission statements to sales reps.Enroll new hires into Sage/ERPProvide JE support to ControllerProcess Certified Payrolls and comply with OCIP/CCIP tracking and reporting.Certificate of Insurance:Duties/Responsibilities:Certificate Issuance: Prepare and issue certificates of insurance to clients, vendors, and other interested parties in a timely and accurate manner.Policy Review: Review insurance policies to ensure that the coverage details on the certificate align with the client's contractual requirements and industry standards.Documentation Management: Maintain accurate and up-to-date records of issued certificates, policy details, and related documentation.Communication: Act as a liaison between clients, insurance agents, and underwriters to address inquiries, provide information, and resolve any certificate-related issues.Compliance: Ensure that certificates of insurance comply with state, federal, and industry regulations and standards.Renewals: Monitor certificate expiration dates and proactively initiate the renewal process, updating certificates as needed.Quality Assurance: Verify the accuracy of information on certificates, including policy limits, coverage types, and insured parties.Client Relations: Build and maintain positive relationships with clients, addressing their insurance-related needs and concerns.Reporting: Generate reports on certificate issuance and renewal status for management and clients.Record-Keeping: Maintain organized records of certificate requests, policies, and communication for future reference.Problem Solving: Assist clients and stakeholders in resolving insurance-related issues and discrepancies on certificates.Required Skills/Abilities:Work schedule Mon-Fri 8am – 5pmExcellent verbal and written communication skillsExcellent interpersonal skillsBi-lingual (Spanish/English) not necessary but would be a plusProficient in Microsoft Office Suite or related softwareUse of office 365 calendar management a plusExcellent organizational skills and strong attention to detailGood understanding of clerical procedures and systemsAbility to work independently, but not afraid to ask for help when unclear on new tasksAbility to work in a fast-pace and deadline-driven environmentUnderstands and knows payroll procedures and filing requirements.Experience with Paylocity HRIS a plusFamiliarity with insurance regulations and compliance standardsProblem solving skills and the ability to resolve conflicts and discrepanciesA commitment to confidentiality and ethical standards in handling sensitive employee and client information