Payroll and Administrative Support Specialist

Payroll & Administrative Support SpecialistCommercial Fire Protection is seeking a detail-oriented Payroll & Administrative Support Specialist to join our team and support HR and administration functions. This role is responsible for assisting with payroll processing, employee record management, and general administrative support to ensure smooth daily operations across departments.Job SummaryThe Payroll & Administrative Support Specialist will oversee payroll coordination, maintain accurate employee data, and support HR processes. The ideal candidate is highly organized, analytical, and experienced with payroll systems, HRIS platforms.Key ResponsibilitiesEnsure timely and accurate submission of employee timesheetsProcess bi-monthly payroll using payroll software systemsMaintain employee payroll records including PTO, vacation, overtime, bonuses, tax adjustments, and wage changesUpdate and maintain employee personnel files in HRIS and internal systemsAssist with onboarding and general HR administrative tasks, including employment documentationSupport recruitment and hiring administrative processes as neededAssist with fleet-related administrative tracking and coordinationProvide ongoing administrative support to the Controller and leadership teamQualificationsMinimum 1 year of experience in payroll, HR administration, accounting, or a related fieldBachelor's degree in Human Resources, Accounting, Business Administration, or related field preferredExperience with HRIS systems (BambooHR preferred)Proficiency in payroll software (PrimePay, QuickBooks, or similar)Experience with accounting tools such as Bill.com preferredStrong Microsoft Excel and Word skillsSolid understanding of payroll processes and basic accounting principlesHigh attention to detail and strong analytical skillsExcellent communication and organizational skillsPreferred ExperienceExperience in a multi-entity or construction/service industry environmentExposure to benefits administration or HR support functionsAbility to manage multiple priorities in a fast-paced environmentBenefits: Commercial Fire Protection is pleased to offer a compensation package which includes: Competitive hourly rate, company paid medical & dental, vision, 401k, life insurance, paid time off and holidays, supportive team environment, iPad, company vehicle & gas card, tuition reimbursement, and career advancement opportunities.All qualified applicants to Commercial Fire Protection are considered for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran's status or any other protected characteristic.