Payroll Administrator

Payroll Administrator

On-Site: Tampa, FL

Position Summary

The Payroll Administrator is responsible for administering employment verification requests and payroll garnishments while ensuring compliance with federal, state, and local regulations. This role serves as a key point of contact for employees, government agencies, courts, and third-party vendors regarding payroll-related inquiries. The ideal candidate is highly organized, detail-oriented, and capable of managing sensitive and confidential information with accuracy and professionalism.

Essential Duties and Responsibilities

Employment Verifications

• Process and respond to employment and income verification requests through designated verification vendors and internal processes.
• Review verification requests to ensure proper authorization and compliance with company policies and privacy requirements.
• Coordinate with employees, lenders, government agencies, and third-party vendors regarding employment verification inquiries.
• Maintain accurate records of verification requests and responses.
• Monitor service levels and ensure timely completion of all verification requests.

Garnishment Administration

• Receive, review, and administer wage garnishment orders, including child support, tax levies, creditor garnishments, and bankruptcy orders.
• Calculate and process garnishment deductions in accordance with federal, state, and local regulations.
• Communicate with employees regarding garnishment notifications and deductions as appropriate.
• Coordinate remittances to agencies, courts, and other authorized recipients.
• Monitor garnishment balances and termination notices to ensure accurate withholding and timely release of deductions.
• Maintain detailed documentation and audit-ready records for all garnishment activity.

Payroll Support

• Assist with payroll processing activities as needed to ensure timely and accurate payroll administration.
• Research and resolve payroll discrepancies related to employment verifications and garnishments.
• Partner with Human Resources, Legal, Benefits, and Finance teams to ensure compliance with applicable laws and company policies.
• Support internal and external audits by providing required documentation and reports.
• Maintain payroll records in accordance with record retention requirements.
• Identify opportunities to improve payroll processes, efficiency, and employee experience.

Qualifications

Required Education and Experience

• Associate's degree in Human Resources, Accounting, Finance, Business Administration, or a related field, or equivalent work experience.
• 2-4 years of payroll administration experience.
• Experience managing employment verifications and payroll garnishments.
• Working knowledge of payroll laws and regulations affecting wage deductions and income reporting.
• Experience with payroll and HRIS systems.

Preferred Qualifications

• Experience with multi-client, multi-state payroll environments.
• Experience working with third-party verification vendors such as The Work Number or similar services.

Knowledge, Skills, and Abilities

• Strong attention to detail and commitment to accuracy.
• Ability to handle highly confidential information with discretion.
• Excellent organizational and time management skills.
• Strong customer service and communication skills.
• Ability to interpret court orders, legal notices, and government documentation.
• Proficiency with Microsoft Office Suite, particularly Excel.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills.