Payroll Administrator

Payroll AdministratorResponsible for the accurate preparation, documentation, distribution, and reconciliation of payroll and the administration of the payroll system. Reviews the computation of pay and associated deductions for accuracy. Reconciles payroll transactions with the general ledger. Maintains up-to-date knowledge of city, state, and federal legislation affecting payroll; understands and follows applicable provisions. Reviews required tax filings and other reporting.

Reviews data entered into the system and reconciles it with supporting documentation. Responsible for compiling annual payroll budgetary information and audit reports. Answers employee inquiries.Essential Duties and ResponsibilitiesServes as the City's primary resource for detailed payroll-related informationUpdates and reports employee payroll dataInitiates PY/AP interface for payroll deduction ACH payments and preparation and sending of memos as backupPrepares and balances all payroll deduction reportsReports new employees to the State of Missouri online each payrollProcesses monthly, quarterly, and yearly Federal and State payroll, tax, and tax withholding reportsCompletes the annual calendar and fiscal leave conversions, buyouts, and forfeituresResearches and responds to payroll-related inquiries, employment verifications, and correspondenceSets up, processes, and verifies direct payroll deposits.Researches and completes Workers' Compensation Wage Statements as requested.Updates and reports employee pension changes on the LAGERS Eclipse websiteSubmits monthly payments and payroll reports to the City's pension plan administrators, as well as for the St. Joseph MuseumMaintains files for the Fire Pension consultants, spouses and widows, and processes quarterly reportsCalculates and verifies special payroll considerations such as workers' compensation, garnishments, cafeteria plans, and car allowancesProvides leave balance and other requested reports and distributes them to the appropriate levelsAssists all employees, Supervisors and Managers on payroll proceduresTrains applicable employees on payroll-related issues as neededMaintains financial information posted to the general ledger in accordance with state record statutesAssists with the preparation of year-end audit schedulesObtains financial information requested by City employees and auditorsPerforms all other related duties as assigned.Required Behavior and ConductCity employees shall conduct themselves in a professional manner. They shall exhibit and extend such professional conduct appropriate for the circumstances to those with whom they come into contact both internally and externally during the performance of their duties.

Examples of professional conduct include, but are not limited to, being communicative, informative, fair, honest, and respectful.Required Knowledge, Skills and AbilitiesSkills in payroll and/or general accounting procedures.Knowledge of payroll tax laws, standard deductions, W4's, W2's, taxable and non-taxable income.Ability to communicate effectively both orally and in writing.Ability to balance and prepare reports.Experience in operating computer programs, especially Microsoft Office, and maintaining automated payroll systems.Working more than eight hours per day and/or 40 hours per week is sometimes required.Knowledge of the principles and procedures of accounting.Ability to follow oral and/or written instructions.Ability to work independently and to communicate effectively both orally and in writing.Skills in customer service.Working Environment/Physical RequirementsWork is performed in an indoor office setting with a controlled environment. Seldom need to lift more than 10 to 20 pounds. Work involves walking, bending, stooping, and reaching. Requires prolonged sitting and working at a computer terminal. Work involves oral communication through the use of telephone or in person.

Some overnight or day travel may be required for business purposes. Vacation and other leave scheduling shall be requested of, and approved by, the appropriate supervisor.EducationHigh school diploma or equivalent required. Three to five years' payroll experience required. All applicants must pass a drug screening and criminal background check prior to employment. Any job offer made by the City is contingent upon the applicant passing the drug screening and background check.An Equal Opportunity EmployerThe City is a governmental entity subject to Section 504 of the Rehabilitation Act of 1973, which requires that otherwise qualified handicapped individuals be protected from discrimination.