Payroll Administrator

Payroll AdminFull-Time | Direct Hire | On-Site | Miami Lakes, FL 33014Role OverviewClient is looking for a sharp, experienced Payroll Admin to serve as a key right-hand resource to our team. In this role, you will be the primary point of contact for a portfolio of trusted clients, handling payroll review, compliance questions, and day-to-day support. You will be reviewing submissions for accuracy, flagging issues, and providing expert-level guidance on payroll rules, taxes, and compliance.Key Responsibilities- Manage an assigned portfolio of payroll clients daily — serving as their primary point of contact - Review client-submitted payroll runs for accuracy and compliance, then release and approve through ADP RUN - Reconcile weekly payroll numbers against pre- and post-tax benefit deductions including 401k, FSA, HSA, Group Term Life, and other voluntary and involuntary deductions - Log into client 401k and benefits reporting systems to enter and submit deduction amounts each payroll cycle - Ensure accurate calculation and handling of pre-tax vs.

Roth (post-tax) contributions and deductions - Provide application and navigation support on ADP RUN — guiding clients on how to locate reports, make configuration changes, and resolve system questions - Handle client inquiries via phone and email on payroll processing, payroll taxes, deductions, garnishments, and compliance - Assist with HR administration, benefits administration, and client onboarding as needed - Maintain accurate, organized client records and documentationPayroll Knowledge RequirementsCandidates must demonstrate a strong working knowledge of the following payroll concepts: - Multi-state payroll processing and compliance - FICA — Social Security and Medicare tax calculations and employer/employee splits - Federal, state, and local income tax withholding and remittance - Garnishments and wage assignments — setup, calculation, and compliance - Pre-tax deductions — 401k, FSA, HSA, health insurance premiums, Group Term Life - Post-tax / Roth contributions and after-tax benefit deductions - Benefit accruals and reconciliations — matching payroll deductions to benefits reporting systems - Voluntary and involuntary deductions — proper classification and processing - Wage and hour laws — federal and state overtime rules, pay frequency requirements - Payroll compliance and reporting — timely tax filings, year-end W-2 processing, and regulatory adherenceRequired Qualifications- Bilingual — English and Spanish fluency required (written and verbal) - Minimum 3+ years of hands-on payroll processing or payroll support experience - Must be able to work on-site 5 days per week at the Miami Lakes, FL office - Experience with ADP RUN — Ideal - Proficiency in QuickBooks Online - Nice to have - Excellent client-facing communication skills — professional, responsive, and able to explain complex payroll topics clearly - Highly organized with strong attention to detail and ability to manage multiple accounts simultaneously - Self-starter who can take full ownership of an assigned client portfolio independentlyNice to Have- HR administration or benefits administration background - Experience with 401k plan administration and benefits reconciliation - FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional) - Experience at a payroll service bureau, HCM provider, or outsourced HR/payroll firm - Familiarity with COBRA, FSA administration, and benefit accrual calculations - Familiarity with ADP Workforce Now or other ADP platforms