Payroll AdminFull-Time | Direct Hire | On-Site | Miami Lakes, FL 33014Role OverviewClient is looking for a sharp, experienced Payroll Admin to serve as a key right-hand resource to our team. In this role, you will be the primary point of contact for a portfolio of trusted clients, handling payroll review, compliance questions, and day-to-day support. You will be reviewing submissions for accuracy, flagging issues, and providing expert-level guidance on payroll rules, taxes, and compliance.Key ResponsibilitiesManage an assigned portfolio of payroll clients daily — serving as their primary point of contactReview client-submitted payroll runs for accuracy and compliance, then release and approve through ADP RUNReconcile weekly payroll numbers against pre- and post-tax benefit deductions including 401k, FSA, HSA, Group Term Life, and other voluntary and involuntary deductionsLog into client 401k and benefits reporting systems to enter and submit deduction amounts each payroll cycleEnsure accurate calculation and handling of pre-tax vs.
Roth (post-tax) contributions and deductionsProvide application and navigation support on ADP RUN — guiding clients on how to locate reports, make configuration changes, and resolve system questionsHandle client inquiries via phone and email on payroll processing, payroll taxes, deductions, garnishments, and complianceAssist with HR administration, benefits administration, and client onboarding as neededMaintain accurate, organized client records and documentationPayroll Knowledge RequirementsCandidates must demonstrate a strong working knowledge of the following payroll concepts:Multi-state payroll processing and complianceFICA — Social Security and Medicare tax calculations and employer/employee splitsFederal, state, and local income tax withholding and remittanceGarnishments and wage assignments — setup, calculation, and compliancePre-tax deductions — 401k, FSA, HSA, health insurance premiums, Group Term LifePost-tax / Roth contributions and after-tax benefit deductionsBenefit accruals and reconciliations — matching payroll deductions to benefits reporting systemsVoluntary and involuntary deductions — proper classification and processingWage and hour laws — federal and state overtime rules, pay frequency requirementsPayroll compliance and reporting — timely tax filings, year-end W-2 processing, and regulatory adherenceRequired Qualifications• Bilingual — English and Spanish fluency required (written and verbal)• Minimum 3+ years of hands-on payroll processing or payroll support experience• Must be able to work on-site 5 days per week at the Miami Lakes, FL office• Experience with ADP RUN — Ideal• Proficiency in QuickBooks Online - Nice to have• Excellent client-facing communication skills — professional, responsive, and able to explain complex payroll topics clearly• Highly organized with strong attention to detail and ability to manage multiple accounts simultaneously• Self-starter who can take full ownership of an assigned client portfolio independentlyNice to Have• HR administration or benefits administration background• Experience with 401k plan administration and benefits reconciliation• FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional)• Experience at a payroll service bureau, HCM provider, or outsourced HR/payroll firm• Familiarity with COBRA, FSA administration, and benefit accrual calculations• Familiarity with ADP Workforce Now or other ADP platforms