Payroll AdministratorThe purpose of this position is to support the Agency's needs by applying Generally Accepted Accounting Principles, its conventions and definitions in Payroll, Budgeting, Financial Analysis, Reporting and HRIS systems to complete job functions. Generates and processes the agency's bi-weekly payroll, HRIS reports and maintains the integrity of the HRIS system.Essential Job Functions & Responsibilities:Experienced in State, Federal, FLSA and Wage and Hour payroll regulationsWorking with Program Managers to ensure timecards are completed correctly and timely – (send reminders, etc.)Ensuring all timecards have appropriate clock in and clock out with missing punch form if neededProcessing accrual import for unexcused pay codes and verifying proper deduction from accrual banksCalculating and posting manual payroll checks including voids and direct deposit reversalsCalculating and inputting retroactive and bonus payroll checksVerifying calculations of and inputting Mileage Reimbursement Requests via Excel and HRIS entry/importReconciliation of employee FMLA time off entries on employee timecardsCalculating, processing, and responding to garnishmentsEntry of employee 401K deductions (biweekly contribution, loans, etc) into HRIS systemEnsuring employee accrual balances are accurate each payroll and year end roll overSorting and distributing payroll checks (mail or provide to managers)Uploading payroll accruals and payroll reversals into Financial Edge after payroll processed – entry of data, verification of data, etcProducing and distributing payroll reports to department managers timelyProcessing RFH and RFPA documents in the Treeno and HRIS systems timely and accuratelyPreparing bi-weekly, monthly, quarterly and year-end payroll statements for program managersProcessing fund number changes in appropriate systemsPayroll filingPayroll archiving annually or more frequently if neededAnnual review of employee's with tax exempt status including employee mailing and update of HRIS system by IRS deadlineAnnual W-2 reconciliation and distribution by deadlineProviding payroll processing training to employees as neededHRIS password reset, security set up, mobile access set upCollaborating with IT and ADP on time clock issuesEntering new hires and rehires into HRIS system with all corresponding necessary data (tax, direct deposit, 401K, garnishments, etc)Updating employee data in HRIS system as neededArchiving terminated employees in HRIS system monthly (leaving only 3 months of terminated employees)Ensuring EEO data is entered for all employees to ensure accurate EEO annual reporting (establishment, Gender, Ethnicity, race, etc)Generating EEO annual reports, ensure data integrity and report on EEO website by annual due dateAdding new job titles to systemCommunicating with HRIS vendor to resolve system or employee payroll issuesGathering data and necessary reports for payroll, 401K, and other auditsResolving HRIS file feed transmission or data errors with HRIS vendorAssisting in coordination of custom reports from HRIS system with HRIS vendor for managementGenerating HRIS reporting for PARS systemAttending HRIS or payroll training sessions to stay up to date of new releases or new lawsCompletes Employment Verifications (work number or CRT letter format)Creates annual Holiday calendar for distribution.Creates annual Payroll calendar for distribution.Attends HR Staff meetings and prepares meeting notes.Primary back up for Front Desk Reception/HR Assistant break coverage dailyPrimary back up for Front Desk Reception/HR Assistant coverage when out of office – refer to HR Staff coverage schedule.Performs other related duties as needed.Minimum Training and Experience:Education: Bachelor's degree in Accounting, Finance, Economics or Business Administration required OR over seven (7) years experience in the payroll field.Minimum Years of Experience: A minimum of seven (7) years of payroll related experience. Must have prior automated payroll processing services experience.Demonstrated Skills: Requires Windows, financial software and MS Office skills with advanced skills in MS Excel and MS Word.
Must have excellent oral and written communication skills, customer service and organizational skills.Knowledge: Knowledge of Generally accepted accounting practices and principles, Fund or governmental accounting practices and principles.ADA Compliance:Physical Ability: Tasks involve the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds).Sensory Requirements: Most tasks require visual perception and discrimination. Some tasks require oral communications ability.Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.