Parts Ordering Specialist

Parts Ordering SpecialistThe Parts Ordering Specialist is responsible for sourcing, ordering, and managing parts inventory to support a diverse fleet of heavy equipment, on-road trucks, and construction operations including asphalt paving, grading, milling, concrete, and underground utilities. This role is critical to minimizing downtime, ensuring efficient field operations, and maintaining strong vendor partnerships.Other Requirements: All candidates are required to pass a thorough Background Check, Physical and Drug Test. References may also be checked. We participate in E-Verify.Parts Sourcing & ProcurementSource and order parts for a wide range of equipment, including:Asphalt paving equipment (pavers, rollers)Milling machinesGrading equipment (dozers, graders, skid steers)Concrete equipment and toolsUnderground/utility equipmentHeavy-duty trucks and trailersIdentify correct parts quickly using manuals, systems, or vendor supportProcess purchase orders and ensure timely and accurate orderingInventory ManagementMaintain optimal inventory levels of critical and high-use parts across multiple equipment typesOrganize and track parts by category (fleet, shop, plant, job-specific, etc.)Monitor stock usage trends and adjust ordering patterns accordinglyConduct periodic inventory counts and reconcile discrepanciesCoordination with Operations & MaintenanceWork closely with mechanics, shop supervisors, and field leaders to:Identify urgent and upcoming parts needsPrioritize orders based on operational impactRespond quickly to equipment breakdowns and emergency requestsSupport planning for seasonal work, large jobs, and shutdown maintenanceVendor Management & Cost ControlBuild and maintain strong relationships with multiple vendors across equipment typesCompare pricing, availability, and lead times to ensure best valueNegotiate pricing where appropriate and identify cost-saving opportunitiesTrack vendor performance (delivery reliability, quality, responsiveness)Tracking & DocumentationMaintain accurate records of:Orders, receipts, and invoicesPart numbers and cross-referencesVendor information and pricingEnsure proper coding/allocation of parts to jobs, departments, or cost centersProcess ImprovementIdentify opportunities to:Standardize commonly used partsReduce duplicate or obsolete inventoryImprove ordering efficiency and turnaround timeSupport implementation of systems (ERP, fleet management, or inventory tools) to streamline workflowsPreferred Education and Experience:Valid driver's license with acceptable driving recordAbility to operate pickup trucks or light?duty vehicles safely2–4+ years experience in parts ordering, inventory, or maintenance supportStrong familiarity with heavy equipment and/or diesel truck partsAbility to work in a fast-paced, multi-priority environmentStrong organizational and problem-solving skillsProficiency with Excel and/or inventory management systemsMechanical background or ability to interpret parts diagramsAbility to follow instructions, prioritize tasks, and communicate clearlyDependable attendance and willingness to work flexible hours during construction seasonLive up to our company Core Values:Safety - Safety in the workplace is a mutual responsibility of the employer, management and all employees. We have an expectation that all employees will play an active role in workplace safety and always promote a positive safety culture.Quality - Quality is the best business plan.

It is an investment in our future. Quality leads to consistency. Consistency leads to happy employees, satisfied customers and a growing business.Respect - Respect at work is crucial as it promotes healthy relationships between coworkers and managers, as well as outside the organization. A respectful employee is a sign of a respectful organization and therefore creates a positive image of our company and our workplace.Integrity - Real integrity is doing the right thing, whether someone realizes it or not. Displaying Integrity helps build trust and drives a certain level of expectation.

Integrity is choosing your thoughts and actions based on values rather than personal gain.Commitment - Commitment is the bond employee's share with their organization and its employees. Committed employees bring exceptional value to the organization through their support, productivity, determination, reliability and quality. Commitment shows and can be contagious.Company Information:For more than 75 years, Bituminous Roadways has aspired to be your full-service asphalt pavement solutions provider, and contractor of choice, to both work for and with. We are a union contractor with a diverse workforce dedicated to safety, innovation, continual improvement, environmental stewardship and most importantly, superior customer service.At Bituminous Roadways, we're energetic and passionate about what we do with an excellent reputation for performance and as a place to work. Because of our continued growth, we seek qualified candidates who share our vision, values, and commitment to superior customer service.More reasons to join BR:Family owned and operatedPaid TrainingAdvancement opportunities – we aim to promote withinFamily Oriented – Annual eventsBituminous Roadways, Inc.

is committed to building a diverse workforce. We are proud to be an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, creed, religion, national origin, sex (including pregnancy, gender identity, and sexual orientation), marital status, familial status, age, disability, genetic information, status with regard to public assistance, veteran status, or any other characteristic protected by applicable law.