Part Time Program Assistant I, RDS

Program Assistant IThe Program Assistant I provides logistic and administrative functions for assigned programs and investigators, supports and enables teamwork and team collaboration, and acts as a point of contact and conduit for client and guest interactions to maximize the productivity and achievement of strategic initiatives for the program.This is a part time role with 20 hours per week. This position is a hybrid position with at least one (1) day of onsite activity based on business needs. This position is located in downtown Indianapolis IN.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.Arranges and coordinates meetings for assigned faculty and/or staff including agenda and audiovisual requirements ensuring meeting takes place in a timely manner in support of the Institute.Manage a variety of information electronically as needed in support of the program, project or investigator.Anticipate and assist with continuous quality improvement.Research and sources information for projects upon requestRun, source, distribute, route financial and other project related information upon requestKeep things on track, staying abreast of meetings, events, and timelines critical to the success of the program.Facilitates effective communications within the program by sharing and disseminating information verbally and in written form as necessary writingMonitor own efficiency and effectiveness and contribute to adjustments to work processes as necessaryMakes day to day decisions within standard guidelinesAnticipates needs of assigned investigators and staffSeeks guidance on deviations from assigned work tasks, guidelines or processesAttends staff meetings and in-service training as requiredPerforms all tasks to company standards with limited direct supervisionPerforms miscellaneous tasks as assigned by the supervisor and actively seeks additional tasks as time permitsSeeks input and feedback from team members to improve individual work activitiesHandles sensitive situations with demonstrated poise, tact, and diplomacyTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.High school diploma.

College degree preferred.Three years of administrative or project support experience preferred.Healthcare or technology industry experience preferred.Must possess a positive attitude and ability to work with interdisciplinary team of professionals.Must be able to work in a fast-paced environment with ability to juggle multiple competing tasks and demandsMust be flexible and willing to help others with their workload.Demonstrated good listening skills and easily approachable.Ability to effectively retrieve and synthesize informationIs aware of basic concepts, practices, and procedures in:Office and administration proceduresStandard office equipment software applicationsWorking knowledge of IU travel system to include reimbursement policies and proceduresData privacy practices and lawsDemonstrated ability to comprehend and write correspondence in a timely manner.Demonstrated ability to present information in one on one and small group situations within the office environment.Demonstrated ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.Must demonstrate ability to prioritize most urgent and important tasks and complete them in a timely and accurate manner.Must be proactive and possess strong interpersonal communications.Conscientiously and diligently accomplish tasks independently and under general instructionProficient computer skills, including working knowledge of Microsoft Word, Microsoft Excel, Microsoft Outlook and e-mail systems.Ability to operate office equipment, including copiers, fax machines, and phonesThis position requires the physical ability to work 40 hours per week, including the flexibility to work extended hours as necessary to meet organizational needsThis position requires the ability to sit and/or stand for extended periods of timeThis position requires the manual dexterity to operate a keyboard and pointing deviceThis position requires the ability to travel around campus or to outside meetings as necessaryThis position requires the ability to perform focused work with close attention to detailThis position requires excellent speaking, writing, and listening skillsThis position requires some physical activity, such as pushing, pulling, lifting, carrying, and moving (up to 20 pounds)This work is fast-paced and deadline-oriented and requires a flexible work scheduleUse of a computer, business office equipment, and other machinery is necessaryThis position requires working and interacting with others, both in person and through phone, e-mail, and written correspondenceEqual Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.