Part Time Legal/Office Admin

Company

• 6 attorney law firm launched in 2023
• Great culture and place to work

Title: Part-Time Legal Billing/Office Admin

Location: Brooklyn, NY (Dumbo)

Experience level: Some background in billing for a law firm

Compensation: $30-$40/hr

Schedule: Tuesday/Wednesday/Thursday in office – this is part time so Monday/Friday will be off

Key requirements: meticulous attention to detail, error-free work, and comfort with technology (legal practice management software, online banking, building and vendor portals).

1. Billing & Client Accounting (Caret Legal)

• Open new matters using the intake form
• Track retainer payments and signed engagement letters
• Draft invoices on request and on the monthly cycle
• Proofread and edit draft invoices for typos, abbreviations, consistent terminology, and consistent rate cards
• Reconcile incoming payments in Caret

1. Payments & Cash Management

• Deposit and send checks
• Send wires
• Approve bill payments (set up by the firm's bookkeeper)
• Review and pay the credit card statement, making sure all eligible charges are tied to clients

1. Collections & Receivables

• Track collections
• Review the aging A/R report and flag open invoices for follow-up

1. Vendor & Technology Management

• Manage outside vendors: IT, printer/scanner, cleaning, electronic lock scheduling, and the JD's list of security, accounting, recruiting, telecom, and property management providers

1. Office Administration

• Collect and route mail
• Add building visitors through building software
• Stock the pantry and fridge
• Reorder office and cleaning supplies