Part-Time Engineering Administrative Assistant

Part-Time Administrative AssistantUnder general supervision, performs a full range of secretarial and administrative support functions for the Public Works Director and Engineering Department staff, including the Building Official and Building Inspector.Essential Job Functions:Acts as intermediary between the Engineering Department staff and the public, including screening telephone calls, letters, and visitors.Scheduling meetings and appointments.Organizes and maintains files and records for the Director and the Engineering Department.Schedules use of department facilities.Take and transcribe meeting minutes.Composes and types routine letters and memoranda.Answers routine correspondence or routes it to appropriate staff.Answers routine questions and furnishes information.Edits correspondence and reports.Research and prepares special reports, including gathering and summarizing data.Schedules and prepare materials for meetings.Assist in coordinating administrative projects, tasks, and operations.Organizing, maintaining, and digitally archiving paper plans and inspection reports or related documents.Reviews plans for acceptance criteria, processes payments, assists with scheduling building inspections, and assist with preparation of monthly reports.Follows up on pending matters.Knowledge, Skills, and Abilities:Knowledge of office management practices and procedures.Knowledge of departmental operations and functions.Knowledge of general bookkeeping practices and procedures.Knowledge of computer software: Microsoft Word, Excel, Outlook, etc.Skill in establishing and maintaining effective working relationships with other City staff and the public.Skill in following complex oral and written instructions, policies, and procedures.Skill in operating a variety of office equipment, including desktop computer and telephone equipment.Ability to maintain and handle confidential information.Ability to work under pressure and be multi-task oriented.Ability to communicate effectively and professionally both verbally and in writing.Qualifications:High school diploma, GED, or equivalent.Experience equivalent to three years' full-time secretarial support work, completion of a post high school training program in a closely related area may substitute for one year of the required experience.Must be able to type 55 wpm.Must have a valid Utah Driver's License.Must be able to successfully pass a background check, a driving record check, and a pre-employment drug test.