Part- Time Administrative Services Assistant

Administrative Services AssistantThe Upper New York Conference of the United Methodist Church has an exciting opportunity for a part-time Administrative Services Assistant supporting the Benefits, Finance, and Human Resources departments. The Administrative Services Assistant provides efficient and accurate administrative support for Conference employees and local churches. The hours for this position are 20 hours per week.Responsibilities:Enter and maintain information in a variety of databases, including but not limited to:Contact informationAddress changesOrganize and follow-up Clergy Compensation formsCreate and run ad hoc reportsEmployee Assistance Program (EAP) CensusCalculate and maintain clergy full-time equivalent years of service reportMaintain and update Clergy Compensation Master SpreadsheetUpdate Annual Conference Journal for Honor RollSupport for Annual Conference Session for special meal events such as retiree and ordinand dinner and memorial luncheonMoving Fund SupportMonthly Benefit Invoices ReviewDirect inquiries regarding short-term disability claim formsRespond to requests for disability and workers' compensation certificates of insuranceAssist with managing the process for new hire paperwork for seasonal staffSend out timesheet reminder emails biweeklyBack-up support to front-desk ReceptionistHosting events and meetings as needed (occasionally evenings and weekends)Maintain clergy files (hard copy and electronic)Responsible for organizing, preparing, and sending mailingsAnswer general benefit and HR questions via phone call and email with support as neededGeneral FilingPerform other duties as assignedRequirements:Two years' experience in reception and/or administrative support functions, including formal business office training.High school diploma/equivalent required; vocational training preferred.Proficiency with Microsoft applications is required.

Ability or experience with current office duplicating, facsimile machines, and multi-line telephones.Excellent organizational, communication, and customer service skillsMust maintain confidentiality in all aspects of Conference informationExcellent attendance and punctuality