Administrative Assistant IIAs an Administrative Assistant II, you will provide essential administrative support to facilitate the smooth operation of the organization. You will perform a variety of tasks, including managing correspondence, scheduling appointments, organizing meetings, and handling administrative requests. Your strong organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and effectiveness of the team and the overall success of the organization.Administrative SupportManage and prioritize incoming communications, including emails, phone calls, and mailDraft and edit correspondence, memos, reports, and other documentsMaintain accurate records and databases, ensuring data integrity and confidentialityCalendar Management and SchedulingMaintain and update calendars, scheduling and coordinating appointments, meetings, and conferencesOffice SupportServe as a point of contact for internal staff and external stakeholders, providing exceptional customer serviceCoordinate office supplies and equipment, ensuring availability and functionalitySupport special projects and initiatives as assignedProduction ResponsibilitiesAssembling and processing tax returns, payroll returns, and tax noticesCreating workstreamsAdding documents to online document retention systemScan checking other admin works to ensure accuracy among all programsFormatting financial statements and proposalsSupervisory ResponsibilitiesNoneWork EnvironmentWork is conducted in a professional office environment with minimal distractionsPhysical DemandsProlonged periods of sitting at a desk and performing work in front of a computer screen for long periods of timeMust be able to lift up to 25 pounds at a timeTravel RequiredNoRequired Education and ExperienceHigh School Diploma (or GED or High School Equivalence Certificate)1 – 2 years of relevant experienceProficient in using office software and tools, including MS Office Suite (Word, Excel, Outlook, PowerPoint)Preferred Education and ExperienceSoftware: Engagement, CCH Prosystem FH, Axcess Tax, Axcess Document, Axcess Workstream, Maconomy, SafesendOther DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job.
Duties, responsibilities and activities may change at any time with or without notice.Who We AreUHY is one of the nation's largest professional services firms providing audit, tax, consulting and advisory services to clients primarily in the dynamic middle market. We are trailblazers who bring our experience from working within numerous industries to our clients so that we can provide them with a 360-degree view of their businesses. Together with our clients, UHY works collaboratively to develop flexible, innovative solutions that meet our clients' business challenges.
As an independent member of UHY International, we are proud to be a part of a top 20 international network of independent accounting and consulting firms.What We OfferPOSITIVE WORK ENVIRONMENTEnjoy a collaborative and supportive work environment where teamwork is valued.ATTRACTIVE COMPENSATION PACKAGESOur compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual.COMPREHENSIVE BENEFIT PACKAGEAccess comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.