OVS Administrative Coordinator – Security Hardware and Audio/Visual

OVS Team Support SpecialistJLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.

Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.What This Job InvolvesAs an OVS Team Support Specialist, you'll play a vital role in supporting our Operational Video Support team through administrative coordination and asset management. This entry-level position focuses on maintaining accurate equipment records, coordinating with vendors and clients, and ensuring our security hardware and audio-visual systems are properly documented and managed. You'll serve as a key liaison between our technical teams, clients, and external partners—conducting site walks to assess equipment needs, managing vendor relationships for quotations and scheduling, and keeping our CMMS database current and accurate.

At JLL, we are collectively shaping a brighter way for our clients, ourselves and our fellow employees, and this role is essential to delivering the seamless service our clients expect. While this is not a technician position, you'll gain valuable exposure to security and A/V technologies while developing your organizational and customer service skills in a collaborative, supportive environment.What Your Day-To-Day Will Look LikeFoster an environment of teamwork, cooperation and performance excellence across the OVS teamConduct site walks with clients to assess audio-visual and security hardware asset needs, then coordinate with vendors to obtain equipment quotationsReview and maintain CMMS asset data, including equipment records, preventive maintenance templates, and service documentation to ensure accuracyCoordinate with vendors for scheduling service calls, requesting quotations, and processing invoicingSupport the OVS Manager and Team Lead in daily operations and administrative tasks as assignedParticipate in ongoing technical, safety, and operational process training programs to strengthen your skillsEnsure that team tools, parts, equipment, and supplies are purchased, organized, inventoried, and maintained in safe working conditionManage receipt and delivery of vendor parts and supplies, maintaining organized storage areasAttend weekly OVS team meetings and bi-weekly JLL account team meetings to stay informed and alignedRequired QualificationsHigh school diploma or equivalentValid California driver's license with clean driving recordIntermediate proficiency in Microsoft Office Suite, including Word, Excel, and OutlookStrong written and verbal communication skills with professional demeanorCustomer service orientation with ability to interact professionally with clients and vendorsAbility to work collaboratively in a team environment and support colleaguesPhysical ability to lift up to 50 lbs. and safely use ladders when neededCapability to frequently climb, bend, kneel, and lift throughout the workdayPositive attitude with eagerness to learn new skills and adapt to changing prioritiesPreferred QualificationsPrevious experience or demonstrated interest in building maintenance, security systems, audio-visual technology, or related technical fieldsTechnical training from trade school, union apprenticeship program, military service, or relevant college courseworkFamiliarity with CMMS or other asset management software platformsExperience in vendor coordination, procurement, or inventory managementThis position does not provide visa sponsorship.

Candidates must be authorized to work in the United States without sponsorship.Estimated compensation for this position:56,160.00 – 60,320.00 USD per yearThis range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.Location:On-site –Anaheim, CAIf this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:401(k) plan with matching company contributionsComprehensive Medical, Dental & Vision CarePaid parental leave at 100% of salaryPaid Time Off and Company HolidaysEarly access to earned wages through Daily Pay