OPS ADMINISTRATIVE ASSISTANT II - 64801958

Ops Administrative Assistant II - This is an independent, highly responsible, and complex administrative position serving as administrative support to the Bureau of Child Health Quality. This position makes decisions with minimum supervision/instructions and anticipates the administrative needs of the bureau. This position works under the supervision of the CMS Child Health Quality Bureau Chief.Your specific responsibilities include:Representing the Bureau Chief in contacts with public officials, other government agencies and carrying out assignments given by the Bureau Chief.Assisting in the daily administrative activities of the office, including answering telephones, mail distribution and supply requisition and distribution.Providing clerical and administrative support to the Bureau Chief, Unit Directors and Staff.Acting as liaison with other bureaus pertaining to various administrative processes, policies, and procedures.Maintaining Bureau Chief calendar.Coordinating travel arrangements, preparing itineraries, preparing and submitting travel reimbursements and tracking travel expenditures for the Bureau.Coordinating meetings, including the scheduling of meeting rooms, preparation of agendas, materials, and meeting justifications.Coordinating and making arrangements pertaining to conference calls.Responsible for negotiating contracts of offsite meeting rooms.Processing routine correspondence and drafting responses.Performing special assignments and other duties as assigned by the Bureau Chief.Required knowledge, skills, and abilities include:Excellent written, verbal, communication and customer service skills.Ability to perform accurate, thorough work, follow instructions and conduct thorough follow-up to ensure tasks are documented as completed.Ability to understand and apply federal and/or state rules, regulations, policies and procedures.Basic word processing and spreadsheet skills, including the ability to create spreadsheets and reports.Ability to plan, organize, prioritize, coordinate, and carry out work assignments.Ability to work independently and to effectively handle multiple tasks.Ability to establish and maintain effective working relationships with others.High level of computer competency skilled in professional use of Microsoft Office Suite.Knowledge of the procedures for handling State Travel Authorizations and Reimbursement.Qualifications include:Minimum: High School Diploma or GED.Microsoft Software experience (Word, Excel, Outlook, and Teams).Administrative Experience (3 - 5 years preferred).Where you will work: 2020 Capital Circle SE, Tallahassee, FL 32399 (Leon County). This is not a remote position.The benefits of working for the State of Florida include:State of Florida 401(a) FICA Alternative Plan (mandatory).Participation in state group insurance (upon meeting eligibility requirements).Workers' Compensation (mandatory, if needed).Reemployment Assistance (Unemployment Compensation) (mandatory, if needed).Deferred Compensation (voluntary).Employee Assistance Program (voluntary).And more! For a more complete list of benefits, including monthly costs, visit be advised: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit.

Any misrepresentations or omissions will disqualify you from employment consideration.Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check. Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center ( ). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section , F.S., Drug-Free Workplace Act. Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.

Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center ( ). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.