About Digital Reach Agency
Digital Reach Agency is a full‑service digital marketing agency for B2B SaaS & Tech companies. We're an enthusiastic, open‑minded team of compassionate and talented people. Our company prides itself on the amazing people who are a part of our team—employee well‑being is our priority, our work matters to us, we foster growth & learning in the workplace, and have implemented initiatives to ensure we're engaging our team and empowering every member to succeed.
Position Summary
We are looking for a high‑energy, proactive Operations Executive Assistant & Project Coordinator to act as a strategic partner to our leadership. This is a unique “hybrid” role designed for someone who can manage high‑level administrative tasks while functioning as a Project Manager.
The Role
Executive Support & Administration
- Shadow leadership in meetings to capture nuanced context and convert discussions into organized project briefs
- Manage complex scheduling, internal communications, and administrative workflows to free up leadership bandwidth
- Maintain a “single source of truth” for internal documentation and agency processes
Project Management & Initiative Support
- Build and manage project workflows in Asana, ensuring all tasks have clear owners, deadlines, and context
- Track the progress of agency initiatives, proactively identifying bottlenecks before they delay deadlines
- Translate verbal instructions into detailed technical or operational tasks for the broader team
Operational Analysis & Reporting
- Build and maintain advanced trackers in Google Sheets/Excel to monitor project health or agency KPIs
- Assist in the rollout of new operational initiatives and internal process improvements
- Perform ad-hoc research and data organization to support executive decision‑making
Requirements
- Experience in Executive Assistance, Operations, or Project Management, with a track record of getting things done
- Advanced working knowledge of Google Sheets, with the ability to build, manage, and optimize complex spreadsheets
- Strong organizational skills and comfort managing workflows (Asana experience preferred)
- Energetic, thoughtful, and proactive, comfortable anticipating needs and next steps
- Nice to have: NYC‑based
Benefits
- Position: Contractor
- Location: Remote (US Based) with a strong preference for NYC
- Hours: Starting at 20 hours per week
- Pay: $30 – $60/hr (Based on Experience)