Operations CoordinatorOur partner is seeking an Operations Coordinator to become the owner's right hand and serve as the central hub for day-to-day business operations. This individual will help manage office functions, customer communication, project coordination, bookkeeping activities, and administrative support across both the AV integration and electrical services divisions.The ideal candidate will be highly organized, comfortable managing multiple priorities, and eager to learn. While prior AV experience is not required, an interest in technology and project-based environments is important.
This role offers significant growth potential for someone who wants to expand their responsibilities over time and become an integral part of the organization.ResponsibilitiesServe as the first point of contact for customers via phone, email, and walk-in inquiriesCoordinate daily office operations and administrative activitiesAssist with billing, invoicing, accounts payable, accounts receivable, and basic bookkeeping functionsSupport payroll processing and general financial administrationManage project documentation and assist with project coordination activitiesCommunicate with vendors, suppliers, and clients to ensure projects stay on trackTrack inventory and assist with job staging and material coordinationMaintain accurate records and organizational systemsLearn and utilize business software including QuickBooks and D-ToolsAssist with customer updates and project communicationSupport both the AV integration and electrical divisions with operational needsIdentify opportunities to improve processes and organizational efficiencyProvide general administrative support to ownership and field teamsQualificationsRequired Qualifications3–5 years of experience in an administrative, office management, operations coordination, project coordination, or similar roleExperience with bookkeeping, invoicing, billing, AP/AR, or related administrative functionsStrong organizational and time-management skillsExcellent verbal and written communication abilitiesAbility to manage multiple priorities in a fast-paced environmentProficiency with Microsoft Office and common business softwareComfortable working independently and taking ownership of responsibilitiesPreferred QualificationsExperience in construction, trades, custom integration, electrical, or other project-based industriesQuickBooks experienceProject coordination or project management experienceInterest in technology, automation, AV, lighting control, or related systemsExperience interacting with customers, vendors, and subcontractorsIdeal Personality TraitsDetail-oriented and highly organizedAdaptable and comfortable wearing multiple hatsFriendly, approachable, and confident communicatorTeam-oriented with a collaborative mindsetSelf-starter who doesn't need constant supervisionProfessional but comfortable in a laid-back environmentAble to engage with clients, vendors, and team members alikeOpen to learning new technologies and processesEnjoys being part of a close-knit team rather than simply punching a clockBenefitsHealth insurance with employer contributionPaid time offPaid holidaysFlexible, family-oriented work environmentOngoing training and professional development opportunitiesExposure to industry-leading technology platformsGrowth opportunities as the company continues to expandEmployee appreciation events and team gatheringsCompensation$50,000 - $60,000 annually, based on experience and qualifications.SchedulePrimarily Monday through FridayTypical operating hours are approximately 10:00 AM – 6:00 PMOne Saturday per month required (reduced hours)Flexible scheduling available for the right individualOpportunity to balance hours throughout the week when needed