Operations Coordinator

National/Midwest Regional Operations Coordinator$24.00 - $26.00/hourFLSA Status: Non-ExemptSummary National/Midwest Regional Operations Coordinator will provide support for BAA's national operations team as well as the Midwest Region and its General Manager.Duties and ResponsibilitiesRegional / LocalPrepare and submit wire requestsSubmit invoices through WorkdayServe as vendor contact for Kansas CityCoordinating completion of part-time employee spreadsheets for final review and approval from General ManagerAdminister tax withholding prep for review and approvalAssist General Manager with proforma prepComplete Engagement Settlements in multiple cities as neededCoordinate settlement memo drafting & distributionData entry and maintenance in proprietary databaseSpecial projects as neededNationalUpdate and maintain operation data trackersCoordination of expenses for budgetingAuditing Settlements for accuracy and thoroughnessData entry and maintenance in proprietary databaseReview Final Schedules for accuracy prior to distributionProvide supplemental contract management support as neededSpecial projects as neededCompetenciesTo perform the job successfully, an individual should demonstrate the following competencies:CooperationEstablishes and maintains effective relationshipsActive listenerStrong reading comprehension skills.Attention to detail and organizational skills are crucial.Offers assistance and support to co-workersWorks cooperatively in group situationsAdaptabilityAble to work around unexpected changes of circumstance or workloadModifies a planned course of action based on new circumstancesChanges communication style to achieve the best resultsAbility to keep track of a wide variety of information and adapt processes accordingly.Functional CompetenciesProficiency in Microsoft office (excel, word, PowerPoint, Teams) and Adobe pro.Looks for ways to improve and promote qualityDemonstrates accuracy and thoroughnessTeam OrientationFosters team cooperationUnderstands team roles and responsibilitiesSupports group problem solvingComfortable working in a fast-paced environment.Qualifications aka KSAOsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily, the requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The ideal candidate will possess an eagerness to learn new skills, great communications skills (written & verbal), comfort with learning new software systems, and is very detail oriented. The ability to fully execute tasks within deadlines and flexibility with changing seasonal workloads and responsibilities are also key to working in this department.Education and/or ExperienceBachelor's degree or relevant work experience preferredCommunication SkillsAbility to read, analyze, and interpret pricing proposals and negotiations.Excellent written and verbal communication skills.The ability to communicate with colleagues both inside and outside the company at all levels.Ability to draft and send e-mails in MS Outlook along with follow-up, as needed.Critical ThinkingAbility to prioritize workflow based on deadlinesAbility to troubleshoot problems and find creative solutionsPhysical DemandsWhile performing the duties of this job, the employee is regularly required to talk or hear.AcknowledgementThe above job description is not intended to be an all-inclusive list of duties and standards of the position.

Employees will follow any other instructions, and perform any other related duties, as assigned by their supervisor.We offer competitive compensation including Vacation and Holiday Pay, health & welfare benefits, and a 401(k) retirement plan.Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa.EQUAL EMPLOYMENT OPPORTUNITYThe John Gore Organization is an equal opportunity employer and affords equal employment opportunity to all applicants regardless of race, color, religion, gender, creed, national origin, age, disability, sexual orientation, veteran status or any other legally protected classification under local, state or federal laws.HIRING PRACTICESThe preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification or position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.The John Gore Organization's recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner.

The John Gore Organization may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.