Operations Coordinator/ Assistant

Operations Coordinator/AssistantData-Tele Contractors Inc., a growing IT, AV, and low-voltage contracting firm, is hiring an Operations Coordinator/Assistant to support our Vice President of Business Operations. This role handles the day-to-day administrative work behind billing, collections, estimating, vendor and client onboarding, and our CRM (customer relationship management) system, so our operations team can focus on oversight and growth. It's a great fit for someone organized, detail-oriented, and comfortable juggling multiple ongoing tasks in a fast-paced construction/contracting environment.• Prepare and organize supporting documentation required for invoicing• Follow up on routine, day-to-day accounts receivable collections (calls/emails)• Keep billing and accounts-receivable trackers accurate and up to date• Collect and file packing slips (delivery/shipment receipts) against purchase orders• Handle new vendor and client onboarding paperwork• Log new estimate requests and maintain the estimating tracker• Enter and maintain data in the CRM system; pull basic reports• Review and confirm correct tax documents are applicable to bid documents• Support general filing, document organization, and administrative troubleshooting• Address W-9 and client waivers• Setting and saving job win folders• Ensuring all documents are properly saved and mathematically accurate• Physically prepare and send invoices• 1–3+ years of administrative, office, or operations support experience (construction/contracting industry a plus, not required)• Strong organizational skills and attention to detail• Comfortable with Microsoft Office/Excel; QuickBooks or CRM software experience a plus• Clear written and verbal communication• Able to manage multiple deadlines and priorities independently• High school diploma or equivalent required; associate degree or higher preferredOperations Coordinator/Assistant$50,000 – $65,000 annually (commensurate with experience)Full-Time, In-Office — Carlstadt, NJ, 8:30-5:00 PM.Fabiola Ochoa - Vice President of Business OperationsASAP